Invoicing Coordinator Jobs

Invoicing Coordinator

An exciting opportunity has arisen for an Invoicing Coordinator to join our clie...

Location

United Kingdom , Loughton, Essex

Salary:

26000.00 - 28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous administration experience and a good knowledge of Ms Excel
Ideally some experience or exposure to accounting functions, producing or sending invoices
A confident and professional telephone manner and excellent communication skills

Job Responsibility

Oversee and ensure timely generation of invoices using Ms Excel
Coordinate with the sales and operations teams to verify order details, product shipments and delivery confirmations before invoicing
Handle discrepancies between order details and invoicing, ensuring smooth communication with relevant departments
Generate and send invoices and credit notes to clients via email, portals, or through other invoicing platforms
Ensure invoices are sent in compliance with client-specific requirements
Ensure the proper documentation is submitted to portals, maintaining a seamless invoicing process
Work closely with customers to ensure proper use of portals for invoicing and payments
Troubleshoot any issues related to partner portals and work with the IT department or support teams as necessary
Identify issues in the invoicing process and suggest or implement improvements
Collaborate with other departments to streamline invoicing workflows

What we offer

22 days annual leave + bank holidays
extra holiday day for your birthday
fantastic staff discounts
free car parking
pension scheme
healthcare
work from home Fridays

Fulltime

Office Coordinator

Office Coordinator role for 1-year maternity cover, ensuring smooth operation of...

Location

United Kingdom , Sutton

Salary:

28000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proactive individual with excellent organisational skills
Strong attention to detail and ability to multitask
Proficiency in office software and general IT assistance
Friendly demeanor with strong communication skills

Job Responsibility

Inputting and approving invoices
Reconciling accounts and preparing remittances
Chasing and resolving invoice queries
Producing detailed query reports
Processing PAYE payroll and sub-contractor payments
Managing employee records on HR platform
Generating contracts and handling new starters and leavers
Dealing with payroll queries
Applying and tracking ID and fuel cards
Processing specialist customer order payments

What we offer

Flexible work schedule
On-site parking available
Supportive environment with opportunities for growth

Fulltime

Logistics Coordinator

As a Logistics Coordinator, you will assist with sales order processing, shippin...

Location

United Kingdom , Staines-upon-Thames

Salary:

28000.00 - 30000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

A positive attitude and a passion for customer service
Excellent communication skills, both written and verbal
Ability to handle challenging situations with grace and professionalism
Strong problem-solving skills and attention to detail
Articulate personality with good written and verbal communication ability in English, German language knowledge would be a plus
Previous experience in a customer service role is preferred but not essential

Job Responsibility

Managing all sales order processing including projects, from receipt of inventory, shipping customer orders through to invoicing and reporting of the results
Liaise with Regional Sales Managers to resolve queries relating to shipping and invoicing
Liaise with customers on the status of each order with updates as required for customer service metrics
Establishing rapport with customers and understanding their needs to offer tailored solutions
Provide customers with bespoke documents, system generated documents, certificates, manuals and data-sheets as and when required
Working closely with internal teams to improve processes and enhance customer experience
Stock takes, and investigating the discrepancies
Assisting Finance with Audit and Invoice Queries
Gathering customer feedback to help us continuously improve our products and services

What we offer

A vibrant work environment where teamwork thrives
Opportunities for personal and professional growth
Competitive salary and benefits package
The chance to be a vital part of a company that values innovation and quality

Fulltime

Administrator

Are you an organised and proactive individual looking to join a friendly and fas...

Location

United Kingdom , Hornchurch

Salary:

28000.00 - 30000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

Organised and proactive
Experience as an administrator

Job Responsibility

Raising and managing sales invoices
Liaising with clients and engineers to coordinate schedules
Arranging access for engineers and managing logistics
Communicating with suppliers and ordering materials
Organising training and maintaining records
Supporting health & safety administration
Handling credit control, chasing purchase orders and payments
Providing general administrative support as needed

What we offer

20 days holiday plus Bank Holidays
Pension scheme
Convenient location in Hornchurch with easy transport links

Fulltime

Service Administrator

We are seeking a dedicated Service Administrator to join our clients industry le...

Location

United Kingdom , Swanley

Salary:

26000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

A proactive and organised individual who thrives in a fast-paced environment
strong communication skills and a customer-oriented mindset
experience in service administration or a related field is a plus, but a willingness to learn is key

Job Responsibility

Schedule and dispatch technicians
monitor service calls to ensure timely responses to customer inquiries
maintain accurate records
prepare and file reports on service activities and customer feedback
serve as the primary point of contact for customers regarding service inquiries and scheduling
track inventory levels of parts and supplies
coordinate with suppliers to order necessary materials and equipment
prepare invoices for services rendered and assist with billing inquiries
collaborate with technical staff to troubleshoot issues and provide solutions
ensure compliance with safety regulations and company policies in all service operations

What we offer

Weekly pay
up to 28 days annual leave
access to free eyecare vouchers
Temp of the Month awards
timesheets can be completed on mobile devices
perks at work
discount schemes
access to well-being platforms

Fulltime

Account Manager

Are you a driven and enthusiastic Account Manager looking to make an impact in t...

Location

United Kingdom , Sevenoaks

Salary:

12.50 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in account management within a fast-paced environment
Strong prioritisation skills to manage multiple client accounts effectively
Excellent communication and problem-solving abilities
Confidence in quoting, invoicing, and coordinating services
A proactive mindset focused on business growth and client retention

Job Responsibility

Manage up to 10 key client accounts, ensuring their needs are met and exceeded
Provide accurate quotes for services and jobs, coordinating schedules seamlessly
Process invoices and ensure precise billing for all services rendered
Drive business growth through upselling and effective client development
Handle medium to large client accounts with confidence and professionalism
Address client queries and deliver exceptional service that sets our client apart
Utilise the CRM system 'Big Change' to streamline account management

What we offer

Weekly Pay
Up to 28 days annual leave
Dedicated consultant to support your job search
First opportunity to see permanent positions
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile devices
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

New

Project Manager

In-depth knowledge across several areas, including: Accela application, HealthSp...

Location

United States , Columbus

Salary:

Not provided

Ocean Blue Solutions

Expiration Date

Until further notice

Requirements

Working knowledge and experience with the ODH Accela system
How the ODH and LHD Environmental Health licensing processes map to Accela Workflows
How to submit, process, and approve applications
How to issue licenses
Understand the variances in the Workflows between the Food, Pools, Spas, Campgrounds, Resident Camps, Ag Labor Camps, Sewage, and Private Water Programs
How automated validation and triggers are applied to the Workflows
Researching and developing new reports using the Accela Ad-hoc Report Builder
Integration and functionality between the ODH Accela system and the ODH CARS invoicing system
Coordinating and facilitating CBOSS account setup between CBOSS and Local Health Districts
Providing detailed feedback to Local Health Districts about the ODH Accela system functionality

Job Responsibility

Working knowledge and experience with ODH’s HealthSpace system
Understanding how the data in the HealthSpace system maps to the Accela system
Coordinating HealthSpace data exports
Verifying data between the HealthSpace system and the Accela system
Coordinate and participate in meetings with ODH Program Managers, Local Health District Commissioners, Local Health District Environmental Health Directors, and Local Health District staff
Prepare briefing slides and participate in monthly Governance updates
Prepare documentation to support various project-related needs, including: user guides, tracking documents, presentations, metrics, risk/issues, and enhancements
Work with the Accela vendor to monitor the Project Plan
Track, review and verify costs for deliverable milestones
Enter, review, and maintain defects in the Jira issue tracking tool

New

Project and A/P Accounting Assistant

Location

United States , Berkeley

Salary:

30.00 - 40.00 USD / Hour

MIG

Expiration Date

Until further notice

Requirements

Associate’s degree in any field
Relevant experience in accounting (required)
Experience with and understanding of applications of Federal Accounting Rules, billing A/R management and supporting projects in professional services consulting and design-build contracts is preferred
Software proficiency in accounting software (Deltek or similar), Word and Excel (required)
Excellent skills in written and verbal communication for internal team communication as well as external client communication
High level of integrity and trust, which references can verify
Professional and approachable demeanor, positive attitude, and a sense of urgency and responsibility/dedication to ensure tasks are carried through to completion and in a timely manner
Detail-oriented and can complete tasks accurately (attention to detail and accuracy are vital to this role)
Proactive, organized, efficient, and adaptable teammate who can work under deadlines and is willing to pitch in to help others

Job Responsibility

Collaborative Teammate: work as part of a cross-office, cross-discipline team of professional planners, designers, and technical staff
Dual Role: firmwide resource and have an integral role in the company’s accounting and related administration
Project Accountant duties (40% of time): day-to-day project accounting transactions
Project accounting/invoicing/project billing: Generate monthly invoices
coordinate with PMs and Principals
submit invoices to client
process subconsultant A/P invoices
Project set up in Deltek including the project team, budgets, phases/tasks, and sub consultants
Contracts: Work with project teams to ensure contract compliance and understanding of contract terms
tracking for signatures and end dates

What we offer

Flexible work schedule
Rewarding work environment
Creative atmosphere that allows for professional development and career advancement opportunities
Comprehensive benefits program including paid time off (PTO)
10 paid holidays
medical, dental, vision, FSA, and HRA with employer contributions
401K matching

Fulltime

Invoicing Coordinator

Office Angels

Location:
United Kingdom, Loughton, Essex

Category:
Finance

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 28, 2025

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