Scheduling Manager Jobs

Scheduling Manager

Overseeing the scheduling of caregivers, ensuring compliance with agency and sta...

Location

United States , Brooklyn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in nursing home administration
Demonstrated experience in master scheduling
Proven ability in team scheduling
Expertise in work scheduling
Strong background in administrative oversight
Proficient in data reporting

Job Responsibility

Oversee the scheduling process
Collaborate with the Human Resources department
Work closely with the Regional Manager
Support orientation and training programs
Play a crucial role in quality improvement initiatives
Maintain open communication with clients and their families
Collaborate with the clinical team
Monitor and evaluate Coordinators’ performances
Assist in resolving complaints, incidents, and problems
Oversee the maintenance of accurate logs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Schedule Analyst

Tecolote is a trusted independent advisor providing consulting, analytics, and d...

Location

United States , Colorado Springs

Salary:

65000.00 - 120000.00 USD / Year

Tecolote Research

Expiration Date

Until further notice

Requirements

Solid DoD schedule management experience/skills
At least five (5) years of experience with duties/assignments specifically in support of space programs
Familiarity with other schedule and analysis tools (i.e., MS Project, Milestones Professional) and Government programs
Proficiency in performing program system level schedule analyses and oversight
generating schedule assessments
and preparing reports/presentations
Working knowledge of Department of Defense acquisition project scheduling, schedule management, scheduling, and earned value management guidelines
Organized, detailed-oriented individual with strong customer-oriented communication skills
A minimum five (5) years proficiency in Microsoft Project, MS Office Suite (e.g. Excel, Word, and PowerPoint)
Five (5) years of experience with duties/assignments specifically in support of defense programs

Job Responsibility

Review Integrated Master Schedules and helping identify opportunities for condensing and/or simplification of schedule detail
Identify methods for creation/development of a critical path
Help generate summary views for presentation
Identify opportunities and/or making suggestions for ways to stress test schedules
Help identify additional opportunities for analysis to demonstrate schedule robustness
Provide input into methods for effective incorporation of risks into a schedule
Perform schedule risk assessments
analysis of actual versus baseline and estimated duration
evaluation of schedule progress against the plan
evaluation of the contractor’s written reports

What we offer

Company Paid Major Medical Insurance for employees and family members
Dental Insurance for employees and family members
Vision Insurance for employees (employee-paid for family members)
Group Life Insurance
Accidental Death and Dismemberment Insurance
Travel Accident Insurance
Long-Term Disability
Voluntary Short-Term Disability
Supplemental Life Insurance
Flexible Spending Account (pre-tax deferrals for health care expenses)

Fulltime

Executive Assistant

We are looking for an Executive Assistant to join our team located in Newport Be...

Location

United States , Newport Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Manage and maintain executive calendars, ensuring efficient scheduling and organization
Coordinate executive meetings and presentations, ensuring all necessary materials are prepared
Use Office 365 and other software to perform administrative tasks and manage data
Handle daily schedule management, coordinating schedules as needed
Utilize Google Calendar and other tools for effective calendar management
Respond to inquiries and issues, providing timely and efficient resolution
Monitor and manage multiple executives' tasks and activities
Maintain accurate records of customer credit applications
Monitor customer accounts and take appropriate action when necessary
Proficient in Calendar Management and Calendaring

Job Responsibility

Manage and maintain executive calendars, ensuring efficient scheduling and organization
Coordinate executive meetings and presentations, ensuring all necessary materials are prepared
Use Office 365 and other software to perform administrative tasks and manage data
Handle daily schedule management, coordinating schedules as needed
Utilize Google Calendar and other tools for effective calendar management
Respond to inquiries and issues, providing timely and efficient resolution
Monitor and manage multiple executives' tasks and activities
Maintain accurate records of customer credit applications
Monitor customer accounts and take appropriate action when necessary

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

New

Wfm scheduling & intra-day analyst

The WFM Scheduling and Intra-day Analyst, with a strong background in site opera...

Location

Poland , Krakow

Salary:

6500.00 - 9000.00 PLN / Month

MyTennisLessons

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Statistics, Mathematics, Industrial Systems Engineer, Economics, Actuary or a related field preferred, or equivalent working experience
Willing to come into our Kraków office 2-3 times per week
1+ years of experience in Workforce Management (WFM) within a contact center environment, with a significant portion dedicated to scheduling and intra-day management
Demonstrable experience working directly within or in close partnership with contact center site operations, possessing a strong understanding of day-to-day operational challenges and workflows
Proficiency with ACD software (e.g., Genesys, TalkDesk, Avaya, etc) and WFM Software (Aspect, Verint, Calabrio, NICE WFM, PlayVox, etc.)
Advanced spreadsheets skills (Excel, Google Sheets, e.g., pivot tables, vlookups and advanced formulas)
Strong analytical and problem-solving skills with the ability to interpret complex data and translate it into actionable insights
Excellent communication (written and verbal in English) and interpersonal skills, with the ability to effectively collaborate with all levels of the organization, particularly operations teams
Ability to work effectively in a fast-paced, dynamic environment and manage multiple priorities simultaneously
Strong attention to detail and accuracy

Job Responsibility

Generate optimal agent schedules (shifts, breaks, lunches, off-phone activities) that align with forecasted volumes, service level targets, and agent preferences, while considering operational constraints
Collaborate closely with site operations leadership to understand staffing needs, agent skills, and operational limitations to produce realistic and effective schedules
Manage and process time-off requests, shift swaps, and schedule changes, ensuring minimal impact on service levels and operational efficiency
Publish schedules on time and communicate effectively with agents and operations teams regarding adherence to schedule expectations
Actively monitor real-time contact center performance metrics (e.g., AHT, adherence, service level, occupancy, ASA) and identify emerging trends or deviations from forecasts
Proactively identify and address intraday staffing gaps or surpluses, making real-time adjustments such as approving voluntary time off, initiating overtime, or adjusting skill assignments, with a practical understanding of their operational impact
Communicate regularly with operations teams to provide updates on performance, highlight areas of concern, and recommend immediate actions to maintain service levels
Coordinate with trainers, team leaders, and other stakeholders to manage off-phone activities (e.g., coaching, training, meetings) and ensure their alignment with operational needs and WFM guidelines
Provide WFM training and guidance to operations staff (e.g., team leaders, supervisors) on adherence, schedule management, and WFM best practices
Actively participate in cross-functional meetings and initiatives to improve overall contact center performance

What we offer

Fully paid private healthcare in LuxMed
Access to the Worksmile platform with a monthly top-up
Subsidized access to breakfast and lunch through the vending machine in Kraków office, and lunches in Gdańsk office once a week
New, modern, bright and comfortable office space in the city centre
A lot of free parking spots around the office
Access to the company’s library
Great working atmosphere
Chill out room with a PlayStation, table tennis, and mini gym
Free snacks and beverages in a kitchen
Company parties and social activities

Fulltime

Scheduler

We are inviting applications for the role of a Scheduler in Wilmington, Delaware...

Location

United States , Wilmington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in a scheduling position or similar role
Exceptional customer service skills to effectively communicate with clients and team members
Proficiency in using Microsoft Outlook for managing calendars and scheduling appointments
Strong ability to prioritize tasks and manage time efficiently
Excellent problem-solving skills to handle scheduling conflicts and changes
Ability to work in a team environment and collaborate with different departments
Detail-oriented with the capability to manage multiple schedules concurrently
Strong written and verbal communication skills
Ability to handle stressful situations and remain calm under pressure
Willingness to work flexible hours, including weekends or holidays if required

Job Responsibility

Oversee and manage scheduling tasks on a daily basis
Provide outstanding service to customers, addressing their queries and issues
Ensure all customer records are maintained with utmost accuracy
Monitor customer accounts regularly and take necessary action when required
Efficiently process applications received from customers
Use Microsoft Outlook proficiently to manage communication and scheduling tasks
Maintain a well-organized system for easy retrieval of customer information
Resolve customer inquiries promptly and efficiently
Ensure all customer credit applications are processed accurately and in a timely manner
Keep up-to-date customer credit records

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Fulltime

Construction Project Manager

Location

United States , Maui

Salary:

Not provided

Architectural Design & Construction, Inc.

Expiration Date

Until further notice

Requirements

College degree in construction management, engineering, architecture or related field
Minimum 10 years of experience managing building construction projects
Proficiency in Google Email and Calendar, Co Construct and Box
Ability to work well under pressure and meet deadlines
Excellent organizational, leadership, communication, interpersonal, and analytical skills
Professional Client and Trade / Sub Contractor Relationship Management
Knowledge of construction documents, building technology, building safety protocol and OSHA regulations
Due to the nature of this position, applicants must be located on Maui at the time of application

Job Responsibility

Report to the Project Architect
Upon client acceptance of the Final Budget Estimate, the Project Manager is the primary contact for the project
Consult with the Project Architect on all design issues
Proactively manage the client’s expectations
Keep them well informed of all aspects of the Budget, Schedule, Change Orders, and job progress in advance
Work with Accountant to issue monthly statement
Secure glowing client testimonial at project completion
Send client regular project update with photos
Perform take-offs for all materials before each project
Estimate man-hours

What we offer

Health Insurance including Vision and Dental
401(K) Profit Sharing Plan
Paid Holiday and Paid Leave

Fulltime

New

Office Manager

We’re looking for an organized, self-motivated individual who can prioritize ass...

Location

Salary:

Not provided

HealPay

Expiration Date

Until further notice

Requirements

Strong office organizations and optimization techniques
Effective multi-tasking and time management
Strong verbal and written communication skills
Skilled in using office software like Microsoft Word, Excel, Powerpoint or the Apple/Google cloud equivalent
Strong attention to detail

Job Responsibility

Be the point of reference for office inquiries and requests
Assist with office purchase orders, returns, and exchanges
Manage scheduling
Compose business documents
Maintain and protect customer information
Keep key information confidential

Parttime

Maintenance Co-ordinator / Scheduler

Are you a highly organised individual with a passion for problem-solving? Our cl...

Location

United Kingdom , Tunbridge Wells

Salary:

26000.00 - 28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a maintenance / scheduling jobs / engineering or facilities management role
Strong organisational and time management skills
Excellent problem-solving abilities and attention to detail
Knowledge of industry best practises and safety regulations
Proficient in using maintenance management software
Effective communication skills and the ability to work collaboratively with a diverse team
Strong IT skills - Microsoft Office

Job Responsibility

Provide administrative support for the Client Services, Maintenance and Remedial Works Teams
Maintain PPM/Engineering schedules, create job folders and update service management software
Compile PPM Schedules for issue to clients and engineers
Process renewals and new orders
Coordinate engineers and subcontractors, including RAMS creation, procurement of materials and access permits for site
Liaise with clients to confirm access, materials and job readiness
Track job progress, ensure reports are completed, logged and distributed to Clients in line with individual KPI's
Handle customer feedback on any issues
Maintain up-to-date risk assessment records
Prepare RAMS and permit-to-work access documents

What we offer

Generous holiday allowance of 25 days + Bank Holidays
Parking
Pension
Life assurance

Fulltime

Scheduling Manager

Robert Half

Location:
United States, Maple Grove

Category:
Construction

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
March 24, 2025

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