Accounts Payable Specialist, Robert Half

Accounts Payable Specialist

Robert Half

Location:

United States, Canal Fulton, OH

Category:

Finance

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

Join our finance and accounting team as an Accounts Payable Specialist, where you’ll play a pivotal role in ensuring the organization’s financial obligations are met accurately and promptly. This position is integral to processing and managing payments for goods and services, while also serving as an internal auditor to maintain accurate invoicing and adherence to accounting procedures.

Job Responsibility:

Efficiently process incoming invoices via mail, email, or internal delivery systems, securing necessary approvals within set timelines
Perform purchase order (PO) matching for inventory invoices and appropriate coding for non-inventory invoices
accurately enter invoices into the financial system
Maintain accurate and organized Accounts Payable reports, spreadsheets, and files, including electronic and physical records
Prepare various payment methods, such as batch check runs, ACH transfers, wire transfers, and NACHA files, ensuring timely vendor payments
Address vendor inquiries, reconcile vendor statements, and investigate discrepancies related to invoices or purchase orders
Track and process employee expense reimbursements, including cell phone and mileage claims, in a timely manner
Monitor critical vendors to ensure invoices are received and payments are issued without delay, proactively reaching out to vendors if necessary
Track and manage pre-payments, ensuring proper application while avoiding duplicate payments
Handle month-end close processes for the Accounts Payable module
Support compliance by accurately maintaining files and documentation per company policies and accounting standards
Prepare and maintain 1099 forms in compliance with tax regulations
Assist with tax return processes, including payment, organization, and managing document signatures from the tax preparer
Contribute to automation initiatives as part of the Accounts Payable automation team
Undertake additional projects and duties as assigned

Requirements:

Proven experience in an Accounts Payable, accounting, or finance role
Strong understanding of accounting principles and practices, with attention to detail and accuracy
Proficiency in financial systems and accounting software
experience with AP automation tools is preferred
Familiarity with 1099 preparation, vendor management, and tax processes
Effective communication, problem-solving, and organizational skills
Ability to work both independently and as a collaborative member of the team
Proven work experience as an Accounts Payable Specialist with 2 or more years in the field
Demonstrated proficiency in Accounts Payable (AP) processes and procedures
Solid understanding of Accrual Accounting principles and practices
Experience in using Automated Clearing House (ACH) for financial transactions
Proficiency in Oracle financial software for managing accounts payable
Advanced skills in Microsoft Excel for data management and reporting
Experience in executing check runs to ensure timely payments
Ability to handle wire transfers with attention to detail and accuracy

Nice to have:

Experience with AP automation tools
Advanced skills in Microsoft Excel

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:

March 22, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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