Admin Assistant - US Market Sales Group Luxury, Marriott Bonvoy

Admin Assistant - US Market Sales Group Luxury

Marriott Bonvoy

Location:

Mexico

Category:

-

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

Support Leaders & occasionally Sales Coordinators with various tasks including Proposals, Contracts, Addendums, Invoices etc. Resort Champion and backup for three of the resorts, update PowerPoint Presentations, and prepare Luxury Funnel Report into Excel Sheet.

Job Responsibility:

Support Leaders & occasionally Sales Coordinators with Proposals (Cvent, MI Leads, Q9 Proposals, Sales Companion, RFP’s)
Contracts
Addendums
Turnovers (update CI or SFA to match the contract, Send out turnover notice to hotel)
Invoices
Build and update Room Blocks in CI/SFA
Build and update Event Agendas in CI/SFA
Send BE’s
Deposits (Send Sertifi Links to clients or Emails to Accounting for deposits)
Correspondence (clients, hotels, colleagues, send deposit receipts, countersigned contracts and addendums and general correspondence & Collateral)
Research
Name Tags
PowerPoints
Excel Spreadsheets (room rate calculations, meal plan, contracts)
Weekly Funnel Calls
Luxury Team: Run PHT Report- distribute to team and properties in advance of calls
Organize the order for the Funnel Call
Schedule monthly, may need to cancel or reschedule call
Resort Champion and backup for three of the resorts
Collect, update and share information on the above-mentioned Hotels in OneNote, Teams, Contracts, Proposals, Cvent
Maintain accuracy of all information, property information, etc.
Update PowerPoint Presentations and create new ones using Canva if needed
Gather information and images on our properties to share with customers
Prepare the Luxury Funnel Report into Excel Sheet and email it out to the team
Update the Quote Expiration Date, Enter Missing # of attendees or peak rooms on the report and update the Completed Response Status if past due
Onboarding New Hotels to Portfolio
Teams Access
Proposal Access
Access to Sertifi
Training new hires

Requirements:

Support Leaders & occasionally Sales Coordinators with Proposals (Cvent, MI Leads, Q9 Proposals, Sales Companion, RFP’s)
Contracts
Addendums
Turnovers (update CI or SFA to match the contract, Send out turnover notice to hotel)
Invoices
Build and update Room Blocks in CI/SFA
Build and update Event Agendas in CI/SFA
Send BE’s
Deposits (Send Sertifi Links to clients or Emails to Accounting for deposits)
Correspondence (clients, hotels, colleagues, send deposit receipts, countersigned contracts and addendums and general correspondence & Collateral)
Research
Name Tags
PowerPoints
Excel Spreadsheets (room rate calculations, meal plan, contracts)
Weekly Funnel Calls
Luxury Team: Run PHT Report- distribute to team and properties in advance of calls
Organize the order for the Funnel Call
Schedule monthly, may need to cancel or reschedule call
Resort Champion and backup for three of the resorts
Collect, update and share information on the above-mentioned Hotels in OneNote, Teams, Contracts, Proposals, Cvent
Maintain accuracy of all information, property information, etc.
Update PowerPoint Presentations and create new ones using Canva if needed
Gather information and images on our properties to share with customers
Prepare the Luxury Funnel Report into Excel Sheet and email it out to the team
Update the Quote Expiration Date, Enter Missing # of attendees or peak rooms on the report and update the Completed Response Status if past due
Onboarding New Hotels to Portfolio
Teams Access
Proposal Access
Access to Sertifi
Training new hires

Additional Information:

Job Posted:

March 21, 2025

Employment Type:

Fulltime

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