Admin Executive, Facilities, IKEA

Admin Executive, Facilities

IKEA

Location:

Malaysia, Kuala Lumpur

Category:

Office Administration

Contract Type:

Employment contract

Salary:

Not provided

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Job Description:

Admin Executive role at MyTOWN Shopping Centre focused on supporting property and facility management through administrative tasks, data entry, report preparation, and coordination with various departments.

Job Responsibility:

To assist HOD with the FM budget and expenses (OPEX & CAPEX)
Responsible for administrative works, document systemization and upkeep
To attend POI meeting and discussion with the respective department when it deems necessary
Maintain / update reports, files and records
To assist the FM team as and when it deems necessary
To perform any data entry such as HR TimeTec & attendance and to ensure timely submission
To assist in preparing monthly / weekly / yearly report
To initiate, track and follow up on insurance claims
To assist in preparing pre-liminary contracts and agreements renewal and coordinate with legal department
To manage the FM storeroom and stocks when needed
Arranging meetings, preparing agendas, and taking minutes
Maintain and order office supplies
Receive invoices and review for accuracy
To carry out any other duties instructed by the management from time to time.

Requirements:

At least SPM/STPM OR Diploma Holder
Relevant training or courses related to administrative course, i.e. office management, etc.
Possess at least 1 or 2 years’ experience in administrative work.

Nice to have:

Written communication
Verbal communication
Organization
Time management
Attention to detail
Microsoft Outlook, Word, Excel and PowerPoint
Calendar management
Typing correspondence
Managing account for metering system
Producing reports

Additional Information:

Job Posted:

March 26, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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