Admin support executive, Randstad

Admin support executive

Randstad

Location:

India, Bangalore

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

This is a hybrid position with three days in-office and two days remote. Hours are typically 9 a.m. to 6 p.m., Monday to Friday, with occasional overtime required. Open cubicle environment. Candidate must be able to work in a team-oriented, fast-paced environment. Candidate will be required to frequently communicate via video meetings.

Job Responsibility:

Provide administrative support to worldwide CC/IS/IPD R&D team
Process purchase order requests in BuySmart, internal product sample order requests, and IT orders
Assist suppliers and buyers in resolving invoice issues
Submit new supplier requests in Aravo
Generate iCertis contracts (e.g. NDAs)
Coordinate meetings and events by scheduling conference rooms, sending invites, arranging catering, etc.
Draft communications (employee communications, announcements, etc.) in collaboration with others
Maintain distribution lists in FIM
Complex domestic and international travel arrangements in Concur
Process monthly expense reports for leadership team in Concur
Calendar management for leadership team
Track action items and status
Coordinate and track shipments
Set up flower arrangements and virtual cards
Provide back-up support to other administrative assistants and MDS R&D business groups as needed

Requirements:

High school diploma (or equivalent)
3-5 years of progressive administrative experience
Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, and Teams)
Strong interpersonal, oral, and written communication skills to effectively communicate with associates at all levels
Must be able to handle highly confidential information
Shows initiative, good judgment, and is able to work independently

Additional Information:

Job Posted:

March 30, 2025

Expiration:

April 21, 2025

Employment Type:

Fulltime

Work Type:

Hybrid work

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