Administration Assistant

• Provide day-to-day administrative support with great attention to detail
• Handle and route all incoming and outgoing mail
• Assist other departments as assigned with various administrative functions
• Work with minimal supervision to complete special projects as assigned
• Maintain supplies inventory by checking stock to determine the level of inventory
• anticipating needed supplies
• placing and expediting orders for supplies
• and verifying receipt of supplies
• Responsible for being the point of contact for all billing questions
• follow-up as needed
• Maintain driver paperwork such as fuel receipts, DVIRs, etc
• Manage driver certifications to ensure that they are up to date
• Provide aid to the dispatch department when needed
• Ability to run reports and analytics as needed
• Review driver’s logs and monitor work efficiency
• Maintain BOLs and other necessary paperwork
• Assist in record keeping for operations
• Assist in record keeping for maintenance
• Any other additional duties as deemed necessary by management or the administrative team

• Must have excellent writing and editing skills
• Strong analytical and organizational skills
• Detail-oriented and able to multi-task
• Ability to work and adapt to different personalities in the workplace
• Ability to balance competing priorities and deadlines
• Ability to handle confidential matters with professionalism and discretion
• Must have experience with Microsoft Office Suite, including Excel, Outlook, Word, and Internet Explorer
• Willing to work a non-traditional schedule which may include off shifts and/or working weekends and some holidays
• High school diploma with 1 - 2 years’ experience in the administrative field preferred
• Working knowledge/skills with other office-type systems
• Must be an organized, customer-focused individual with strong communication skills (written and verbal), business acumen (listening, professionalism, and phone etiquette), and knowledge of supply chain management
• Prior dispatch or experience in the transportation industry is a plus

Prior dispatch or experience in the transportation industry