Administrative Assistant of Engineering, Marriott Bonvoy

Administrative Assistant of Engineering

Marriott Bonvoy

Location:

Vietnam, Danang

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

As an Admin assistant, you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. You will assist colleagues and executives by supporting them with record keeping, purchasing, planning and distributing information. You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.

Job Responsibility:

Arrange appointments and meetings for the Director of Engineering
Assist DOE to organize various meetings
Handle incoming calls/correspondence for DOE
Gather information/statistics from relevant departments and compile the monthly DOE report
Ensure complaints and requests are handled with the aim of exceeding internal and external customer expectations
Manage office/e-mails when the DOE is away
Assist DOE for travel arrangements
Keep and build good business relationship with key departments of the owning company
Prepare and disseminate correspondence, memos and forms
File and update contact information of employees, suppliers and external partners
Support and facilitate the completion of regular reports
Develop and maintain a filing system for all records, inventories and meeting minutes
Check frequently the levels of office supplies and place appropriate orders and purchase requests
Document expenses and hand in reports
Prepare the monthly P&L (profit and loss) report
Arrange, manage the roster the department, check the attendance record
Assist the forecast of the cost monthly
Follow up the events to assign persons to setup and standby accordingly
Undertake occasional receptionist duties
Comply with all Hotel Standards and Procedures
Be knowledgeable of procedures for security and emergency incidents
Log security incidents and accidents in accordance with hotel requirements
Maintain personal presentation to hotel and Marriott standards

Requirements:

Proficiency in Microsoft office application and office requirement
Excellent communication skill (written/verbal)
Fluent in oral/written English and Vietnamese
Information systems knowledge
College degree, university degree
At least 2 years of related work experience

Additional Information:

Job Posted:

March 22, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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