Administrative Assistant Supervisor, Robert Half

Administrative Assistant Supervisor

Robert Half

Location:

United States, Minneapolis

Category:

Office Administration

Contract Type:

Employment contract

Salary:

70000.00 - 90000.00 USD / Year

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Job Description:

This position will combine hands-on executive support with leadership responsibilities, while navigating multiple projects, priorities, and deadlines. This is a great opportunity for someone who values training and professional development opportunities and an environment where their contributions are recognized! If you’re forward thinking, passionate about anticipating the needs of those you support, and have a natural ability to lead and mentor high-performing teams, we encourage you to apply!

Job Responsibility:

Manage complex calendars, including scheduling and coordinating meetings across multiple time zones
Provide meeting support, including preparing agendas, taking minutes, and managing follow-up actions
Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries
Supervise and mentor administrative team, providing guidance, training, and performance feedback
Serve as a go-to resource, fostering a collaborative and supportive team environment
Manage workflow delegation, ensuring efficiency and consistency across the team
Ensure consistent administrative processes and standards are followed across the team
Handle sensitive and confidential information with the utmost discretion
Act as a liaison across departments, effectively communicating with all levels of the organization

Requirements:

5+ years of administrative experience, including 2+ years in a supervisory or leadership role
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
experience with scheduling and travel management tools preferred
Excellent communication skills, with the ability to interact confidently across all levels of the organization
Ability to remain composed and adaptable in a fast-paced environment
Discreet and professional when handling sensitive information
Experience in investment banking, finance, or professional services a plus
Strong organizational and time-management skills with the ability to prioritize effectively
Trusted resource who others feel comfortable coming to for guidance

Nice to have:

Experience in investment banking, finance, or professional services

What we offer:

full benefits (medical, dental, vision), competitive PTO + paid holidays, and 401K w/ company match

Additional Information:

Job Posted:

March 26, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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