Administrative Assistant

• Manage and organize the executive's appointment calendar, including planning and scheduling meetings, conferences, teleconferences, and business and personal travels
• Act as the primary point of contact for the office and clients, focusing on maintaining the executive's schedule, meetings, and appointments with precise preparation and punctual reminders
• Assist the executives with various personal requests and tasks
• Aid the executives with property management tasks including rental, investment, and miscellaneous properties
• Produce and facilitate internal communication by transcribing, recording, and formatting meeting discussions and notes to produce reports, presentations, and briefs
• Conserve the executive's time by reading, researching, and routing correspondence, drafting letters and documents, and collecting and analyzing information to provide abbreviated methods for decision making, solutions, and efficient processes
• Support and maintain the Marketing Department by assisting with the management of the company's social media profiles and presence, including Facebook, Twitter, LinkedIn, and any additional channels in the future
• Collaborate with the Design Department to provide support for new lead attendance, proposal writing, and scheduling
• Collaborate with the Design Department and the Accounting Department to provide Client Purchases including but not limited to: Obtaining quotes by working with the vendor, generating purchase order quotes, processing the payment of the purchase quote, and delivery coordination
• Welcome guests and clients by greeting them, in person or on the telephone, answering or directing inquiries, and transcribing messages
• Organize company events for holiday celebrations, staff appreciation and recognition, and key staff meetings.

• Must have experience in Executive Administration
• Exceptional Communication skills, both verbal and written, are crucial
• Proficiency in Microsoft 365 Enterprise is required
• Calendar Management skills are necessary
• Experience with Calendaring tools is beneficial.

Experience with Calendaring tools

• Access to top jobs
• Competitive compensation
• Medical insurance
• Vision insurance
• Dental insurance
• Life and disability insurance
• 401(k) plan enrollment
• Free online training.