Administrative Assistant, Robert Half

Administrative Assistant

Robert Half

Location:

United States, Los Angeles

Category:

Office Administration

Contract Type:

Employment contract, Contract work

Salary:

Not provided

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Job Description:

We are offering a short term contract employment opportunity for an Administrative Assistant in Los Angeles, California. The primary function of this role is to maintain order and efficiency in our office environment. The Administrative Assistant will be responsible for setting up and breaking down conference rooms for meetings and events, maintaining the cleanliness and organization of our pantries and kitchens, and handling various other office tasks as needed. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training.

Job Responsibility:

Setup and breakdown of conference rooms for various meetings and events
Maintain cleanliness and organization of two pantries and kitchens
Keep office supplies and toiletries well-stocked
Occasionally cover reception duties during lunch hours and PTO
Handle food ordering and maintain a detailed excel spreadsheet and calendar for events and meetings
Adapt to changes and prioritize tasks efficiently and effectively
Utilize good judgement and decision-making skills for event planning
Maintain a detail oriented demeanor and presentation as this role is client-facing
Be willing to learn and adapt to new tasks and responsibilities

Requirements:

Document and track various office tasks and operations
Exceptional customer service skills
Proficient in various office functions and operations
Comprehensive understanding of procedures and policy implementation
Experience in answering inbound calls professionally
Capability of supervising and coordinating office activities
Familiarity with hiring processes and procedures
Skilled in scanning documents, maintaining logs and other administrative tasks
Experience with receptionist duties and front desk management
Ability to troubleshoot issues and provide effective solutions
Knowledge of facility management and maintenance
Comfortable working in a digital environment and using digital tools
Excellent communication skills, both verbal and written
Experience in warehouse management is a plus
Capacity to work with machinery and related equipment
Understanding of paper-based processes and document management
Knowledge of quality assurance principles and practices
Ability to distribute faxes and manage other mailroom operations
Willingness to work overtime when necessary
Experience handling service calls and customer complaints
Proficient in setting up meetings, events, and other office setups

Nice to have:

Experience in warehouse management

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:

March 26, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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