Administrative Assistant, Robert Half

Administrative Assistant

Robert Half

Location:

United States, Las Cruces

Category:

Office Administration

Contract Type:

Contract work

Salary:

Not provided

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Job Description:

Robert Half is seeking an Administrative Assistant for a short-term contract employment opportunity in Las Cruces, New Mexico. The role involves providing comprehensive administrative support to the department head, handling correspondence and records, coordinating meetings, supervising staff, and ensuring compliance with policies. Candidates must have excellent communication skills, attention to detail, and a proven ability to multitask. Benefits include medical, vision, dental, life, and disability insurance, as well as enrollment in a 401(k) plan.

Job Responsibility:

Provide comprehensive support to the department and/or Department Head, assisting in their daily duties
Compose and handle correspondence, reports, spreadsheets, and requisitions for the supervisor's signature
Apply a thorough understanding of the objectives and policies of the department
Prepare and file official records such as notices, minutes, agendas, resolutions, and ordinances for official meetings as assigned
Maintain accurate records and files, examining reports, responses, legislation, or other material to determine the necessary action or additional information needed
Manage office supplies, equipment, and/or materials, and develop written protocol to address issues such as cash handling, purchasing, and equipment repairs
Communicate and respond to inquiries in both verbal and written forms, prepare, analyze, and maintain the department budget
Serve as the point of contact on department budget matters and review, examine, and analyze accounting records of the department or vendor to verify accuracy of figures, making necessary corrections or listing discrepancies for adjusting
Assist with the coordination of any department grant programs and may serve as the point of contact on grant administration matters
Handle all requests for information pertaining to assigned duties, coordinate logistics for setting up meetings, and represent the department at meetings, as directed
Supervise other secretarial and clerical staff while ensuring compliance with all department and county policies and procedures
Act as a timekeeper, ensuring accurate recording and tracking of time worked

Requirements:

Minimum of 2 years of experience working as an Administrative Assistant or in a similar role
Proficiency in Microsoft Office Suite including Microsoft Word, Excel, PowerPoint, and Outlook
Experience in handling both inbound and outbound calls
Demonstrated ability in providing exceptional customer service
Proven track record in data entry tasks with high level of accuracy
Experience in managing email correspondence professionally and efficiently
Capability to schedule appointments and manage calendars effectively
Ability to answer inbound calls promptly and professionally
Excellent communication and interpersonal skills
Attention to detail is crucial for this role
Ability to multitask and prioritize work as required

What we offer:

Access to top jobs
Competitive compensation
Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
Enrollment in company 401(k) plan
Free online training

Additional Information:

Job Posted:

March 23, 2025

Employment Type:

Parttime

Work Type:

On-site work

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