Administrative Assistant, Robert Half

Administrative Assistant

Robert Half

Location:

United States, Napa

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

This role is crucial for the seamless functioning of our organization, involving a wide array of administrative tasks, meeting coordination, and front desk support. This opportunity offers a contract to permanent employment arrangement.

Job Responsibility:

Coordinating a variety of administrative tasks to ensure an effective workflow, including managing schedules and communications
Providing front desk support, including greeting and directing visitors, managing incoming and outgoing mail, and fielding phone calls and inquiries
Executing comprehensive meeting coordination, from scheduling and agenda preparation, to room and technology setup, to catering and event setup, and on-site coordination and cleanup
Assisting with additional tasks as directed by leadership
Collaborating with various departments to ensure smooth communication and coordination between teams
Handling data entry and email correspondence
Utilizing Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, for various administrative tasks
Managing inbound and outbound calls and scheduling appointments
Providing exceptional customer service

Requirements:

Bilingual in English and Spanish is REQUIRED
Proficiency in answering inbound calls efficiently and professionally
Exceptional customer service skills, with the ability to handle customer queries and complaints
Experience with data entry, ensuring accuracy and attention to detail
Ability to manage email correspondence, including composing, sending, and organizing emails
Capability to manage both inbound and outbound calls, maintaining a high level of professionalism
Proficient in Microsoft Excel, with the ability to compile data, create spreadsheets, and use advanced functions
Skilled in Microsoft Outlook for managing emails, schedules, and contacts
Familiarity with Microsoft PowerPoint for creating, editing, and presenting slideshows
Proficiency in Microsoft Word for creating and editing documents
Ability to schedule appointments, manage calendars, and coordinate meetings efficiently

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:

March 21, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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