Administrative Assistant, Robert Half

Administrative Assistant

Robert Half

Location:

United States, San Marcos

Category:

Office Administration

Contract Type:

Employment contract

Salary:

Not provided

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Job Description:

An esteemed university in San Marcos, CA is seeking a detail-oriented and motivated Administrative Assistant to provide vital support to its academic departments. This is a highly visible role requiring exceptional organizational skills and the ability to multitask. If you’re passionate about education and want to grow your administrative career in higher education, this is the perfect opportunity!

Job Responsibility:

Manage the schedules and appointments of faculty members, including department meetings, conferences, and events
Prepare correspondence, reports, and presentation materials while maintaining accurate records of academic activities
Assist with enrollment, registration, and record-keeping for students within the department
Act as a point of contact between students, faculty, and other departments to facilitate communication and resolve administrative concerns
Respond to inquiries via email, phone, or in person, regarding academic programs or department services
Organize department-sponsored workshops, seminars, and guest lectures
Handle logistics like booking rooms, preparing materials, and managing attendee registration for academic events

Requirements:

Associate degree required
bachelor’s degree preferred
2+ years of administrative experience in an academic or professional office setting
Proficiency in Microsoft Office Suite, campus ERP systems (e.g., Banner, PeopleSoft), and online collaboration tools like Zoom/Teams
Attention to detail with superior organization and multitasking abilities
strong verbal and written communication skills

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:

March 26, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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