Administrative Assistant, Robert Half

Administrative Assistant

Robert Half

Location:

United States, Azusa

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

We are seeking an Administrative Assistant to join our non-profit team in Azusa, California. The role encompasses a range of responsibilities including clerical support, file maintenance, and calendar management for our organization.

Job Responsibility:

Effectively manage and organize calendars for various departments
Provide clerical support across three departments to ensure smooth operations
Maintain and update comprehensive records and files
Handle travel arrangements and coordinate logistics for team members
Prepare and manage expense reports to ensure accurate and timely reimbursement
Maintain confidentiality of sensitive information within the organization
Take and distribute meeting notes to enable effective communication and follow-ups
Oversee and restock office supplies as needed to ensure the office runs efficiently
Utilize technology and basic Microsoft Suite skills to execute tasks efficiently and accurately

Requirements:

Minimum of 1 year of experience working in an administrative role
Proficient in providing clerical support such as typing, photocopying, and mailing
Skilled in taking and transcribing meeting notes accurately
Experienced in filing, scanning, and organizing documents for easy retrieval
Ability to maintain accurate and up-to-date records, both in physical and digital formats
Responsible for maintaining office supplies inventory by checking stock and anticipating needed supplies
Proficient in calendar management, including scheduling and coordinating meetings
Ability to prepare, submit, and manage expense reports in a timely and accurate manner
Experience in coordinating travel arrangements, including booking flights, hotels, and arranging transportation

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:

March 26, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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