Administrative Assistant, Robert Half

Administrative Assistant

Robert Half

Location:

United States, Santa Monica

Category:

Office Administration

Contract Type:

Not provided

Salary:

23.00 - 25.00 USD / Hour

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Job Description:

A real estate office in Santa Monica is hiring an Administrative Assistant for a leave of absence for 4-5+ months. This is a fully onsite role where you will support the Property Manager with administrative duties, including processing invoices, generating and following up on purchase and work orders, and assisting with general office operations.

Job Responsibility:

maintain a high level of organization and attention to detail in daily tasks
communicate professionally via phone, email, and text with clients, vendors, and internal teams
process and manage invoices using the Real Page platform
generate, issue, and follow up on purchase orders and work orders as needed
review and understand utility invoices for accuracy and reporting purposes
assist management with various administrative tasks and perform duties as directed
ensure timely arrival at the office and adherence to designated working hours

Requirements:

2-3 years of administrative experience
experience in property management is a plus
experience in MS Word and Excel
proficiency in handling inbound calls
strong skills in data entry and email correspondence
experience with both inbound and outbound calls
proficient in Microsoft Office Suite
ability to schedule appointments efficiently
excellent communication and interpersonal skills
strong organization and multitasking abilities
high attention to detail and problem-solving skills
ability to work independently and as part of a team

Nice to have:

experience in property management

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in company 401(k) plan

Additional Information:

Job Posted:

March 26, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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