Administrative Assistant, Robert Half

Administrative Assistant

Robert Half

Location:

United States, Honolulu

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

We are searching for a detail-oriented and proactive Administrative Assistant to support the daily operations of our energy company. The ideal candidate will assist with administrative functions, ensure effective communication within the team, and handle organizational tasks in a fast-paced, technical environment. This role will be instrumental in ensuring operations run smoothly while supporting key divisions such as operations, safety, compliance, and engineering.

Job Responsibility:

Manage and maintain calendars, schedules, and appointments for department leaders and team members
Coordinate company meetings, training sessions, and conference calls, including arranging logistics and preparing materials
Prepare and review correspondence, reports, presentations, and other documents
File and organize critical documents such as compliance reports, contracts, permits, and safety certifications
Input, update, and maintain data in internal systems, ensuring accuracy and confidentiality
Produce reports related to energy project tracking, safety performance metrics, and regulatory compliance when requested
Act as the main point of contact for internal and external communications
Collaborate with the operations and compliance teams to ensure timely submission of required regulatory documents (e.g., report filings to agencies such as OSHA or the Department of Energy)
Manage inventory of office supplies, order replenishments, and ensure lobby/office areas are organized and professional
Assist in onboarding new employees and provide administrative support for training programs
Provide assistance with departmental special projects, such as tracking sustainability initiatives or preparing materials for shareholder meetings
Assist leaders in gathering energy production, usage, or operational data, as needed

Requirements:

2+ years of administrative or office coordinator experience (industry experience in energy, engineering, or utilities preferred)
High school diploma required
associate's or bachelor's degree preferred
Advanced proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) and familiarity with energy-specific platforms (SAP, Oracle, etc.) is a plus
Exceptional written and verbal communication skills
Strong organizational skills with high attention to detail
The ability to multitask and prioritize multiple deadlines in a fast-paced environment
Experience in handling confidential and sensitive information

Nice to have:

Familiarity with energy or utility sector processes, terminology, and regulations
Experience with document filings for compliance with environmental or energy standards
A strong interest in renewable energy or sustainability initiatives would be an asset

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:

March 26, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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