Administrative Assistant, Robert Half

Administrative Assistant

Robert Half

Location:

United States, Tulsa

Category:

Legal

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

We are offering a Temp to Hire employment opportunity for a detail-oriented Administrative Assistant in the Legal industry, situated in Tulsa, Oklahoma. As an Administrative Assistant, you will be tasked with managing front desk duties, handling sensitive and confidential data, and providing administrative support to case managers and attorneys, some remotely. The role also involves interacting with clients and government agencies, ensuring smooth and efficient office operations.

Job Responsibility:

Greet and manage office visitors cordially
Effectively answer and route incoming phone calls
Input data promptly into our network using Aderant Total Office (ATO)
Handle incoming mail by scanning, naming, and importing into ATO
Prepare and mail out daily attorney representative forms to new clients
Mail out daily mailouts from ATO prepared by attorneys and case managers
Send out appropriate letters in response to daily mail
Handle daily and monthly expense invoices and monthly collection letters
Take invoice payments over the phone from clients
Order and maintain all supplies used in the office and kitchen area
Provide administrative support to case managers and attorneys
Ensure the smooth and efficient running of the office

Requirements:

Proficiency in answering inbound calls in a detail-oriented manner
Exceptional customer service abilities to cater to client needs
Skilled in data entry, ensuring accurate and timely input of information
Experience with email correspondence, maintaining detail-oriented and clarity
Ability to handle both inbound and outbound calls efficiently
Proficient in Microsoft Excel for data analysis and reporting
Experience with Microsoft Outlook for managing emails and scheduling
Skilled in using Microsoft PowerPoint for creating impactful presentations
Proficiency in Microsoft Word for document creation and editing
Excellent organization skills to schedule appointments effectively

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:

March 22, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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