Administrative Assistant, Robert Half

Administrative Assistant

Robert Half

Location:

United States, Tampa

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

We are in search of an Administrative Assistant for a contract to permanent opportunity in Tampa, Florida. This role is situated within a dynamic environment where you'll be supporting various project teams and liaising with clients. The job function entails a range of duties including coordinating project documentation, maintaining job files, and assisting in the preparation of technical reports.

Job Responsibility:

Ensure accurate documentation by collaborating with project teams to gather necessary information
Assist in the creation of team-specific documents for project tracking
Conduct research on property information utilizing internet sources and internal documents
Aid in setting up new projects, including the creation of file trees on the network and physical file folders
Act as a point of contact between clients, agencies, and project managers to facilitate clear communication
Support the creation of client proposals and compile reports, plans, and applications for submission to state and local agencies
Prepare hearing folders and exhibits for use in public hearings
Manage calendars for designated teams, ensuring seamless scheduling and time management
Contribute to business development efforts by researching potential opportunities and clients, and coordinating meetings and presentations
Provide general assistance to senior staff as required, demonstrating flexibility and initiative
Proficiency in answering inbound calls and managing inbound/outbound calls
Demonstrated excellence in customer service
Ability to perform data entry tasks with high accuracy
Expertise in email correspondence, ensuring prompt and detail oriented communication

Requirements:

Proficiency in using Microsoft Office Suite including Excel, Outlook, PowerPoint, and Word
Experience in scheduling appointments and managing calendars
Familiarity with project management principles and practices
Knowledge of Deltek software is preferred
Ability to multitask and prioritize tasks according to urgency and importance
Excellent organizational and time management skills

What we offer:

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Additional Information:

Job Posted:

March 26, 2025

Work Type:

On-site work

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