Administrative Assistant, Robert Half

Administrative Assistant

Robert Half

Location:

United States, Maple Grove

Category:

Office Administration

Contract Type:

Employment contract, Contract work

Salary:

Not provided

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Job Description:

We are offering a long term contract employment opportunity for an Administrative Assistant in the Utilities/Infrastructure industry, located in Maple Grove, Minnesota. Responsibilities include record management, processing financial documents, maintaining legal documentation, scheduling appointments, performing contract audits, and utilizing Microsoft Office tools. Benefits include medical, vision, dental, life, and disability insurance, as well as a 401(k) plan.

Job Responsibility:

Manage and organize both electronic and hard copy records to ensure easy access and retrieval
Process various financial documents, including check requests, purchase requisitions, and credit card statements
Maintain and track land rights records, providing comprehensive oversight of land rights legal documents
Prepare, review, and proofread all legal documents to ensure accuracy and compliance
Assist in the creation and management of folders, contributing to overall office organization
Utilize Microsoft Office and SharePoint tools to perform various administrative tasks
Provide support to the new team member, ensuring a smooth transition and integration into the team
Handle inbound and outbound calls, providing exceptional customer service
Perform data entry tasks, ensuring all customer information is accurate and up-to-date
Schedule appointments, managing team calendars efficiently
Conduct contract audits to ensure all legal and company standards are met
Use Mail Merge for bulk email correspondence, enhancing office efficiency

Requirements:

Knowledge in performing contract audits, ensuring compliance with organizational standards
Experience in handling legal documentation, maintaining confidentiality and following proper protocols
Proficient in performing mail merge functions for mass communication tasks
Demonstrated skills in providing exceptional customer service, both in person and over the phone
Proficient in data entry with high accuracy levels
Ability to manage email correspondence professionally and promptly
Experience in handling both inbound and outbound calls efficiently
Advanced skills in Microsoft Excel for data management and analysis
Proficient in using Microsoft Outlook for scheduling, email management, and task organization
Strong knowledge of Microsoft Word for document creation, editing, and mail merge functions
Experience in scheduling appointments, coordinating schedules, and managing calendars

What we offer:

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Additional Information:

Job Posted:

March 25, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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