Administrative Assistant

• Support the Executive Assistant
• Coordinate and monitor overall administrative functions
• serves as the go-to for office inquiries
• Reception duties to include but are not limited to assisting the visitors, greeting guests in a professional manner and managing visitor badges
• Received, sort, screens mail & packages, distributes them to the appropriate dept., assisting outgoing courier packages including creating the shipping labels and drop off the packages
• Responsible for tracking/ordering/distributing office supply inventory (kitchen, office and H& S supplies etc.) and maintain the kitchen and common area clean and organized
• Maintains safe and clean office environment by following the procedures, rules, and regulations
• Primary point of contact for vendor services in the office, create work order with the building and follow through for completion
• Upkeep and maintain the most updated list of vendors
• Maintains documentation such as employee extension list/building information guide/office manuals etc.
• Assist Executives on Concur expenses, entering business cards into their contact, reserve/set up/clean up the meeting room and any other office admin projects as assigned
• Provide support to Sr. EA on researching catering options, placing order, receive, set up and clean up in the office
• Assist the office in data entry, filing, and miscellaneous job-related duties as assigned
• Assist IT in troubleshooting, testing equipment and any other support when needed

• Proficiency in data entry tasks with high level of accuracy
• Experience with email correspondence, demonstrating strong written communication skills
• Expertise in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word
• Experience in scheduling appointments, managing calendars and coordinating meetings
• Understanding of the transport industry is a plus
• Ability to multitask and prioritize tasks in a fast-paced environment
• Strong organizational skills and attention to detail

Understanding of the transport industry

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan