Administrative Assistant, Robert Half

Administrative Assistant

Robert Half

Location:

United States, Oakland

Category:

Office Administration

Contract Type:

Contract work

Salary:

Not provided

Save Job

Apply Position

Job Description:

We are seeking a Detail-Oriented Administrative Assistant for a contract position located in downtown Oakland, California. This is a hybrid role requiring onsite work 4 days a week. Responsibilities include administrative support for governing bodies, public hearing administration, managing schedules, maintaining records, and preparing reports using Microsoft Office.

Job Responsibility:

Provide general administrative support to the governing bodies, boards, and committees
Administer the public hearing process for board and committee meetings, ensuring compliance with regulatory and legislative requirements
Record all official proceedings, prepare minutes, and ensure the maintenance of all proceedings of the board and committees
Conduct studies, research projects, and analyses by selecting, adapting, and applying appropriate analytical, research, and statistical techniques
Assist in resolving operational and administrative problems, identifying problem areas and issues
Develop, organize, and direct the maintenance of assigned records maintenance systems and databases, ensuring data integrity
Handle incoming telephone calls, take and deliver accurate messages, and respond to requests by gathering and providing information
Manage a daily calendar of meetings and events, resolving any scheduling issues
Prepare presentations, agendas, reports, special projects and other documents in support of objectives for the organization using Microsoft Word, Excel, PowerPoint

Requirements:

Minimum of 3 years of experience as an Administrative Assistant or in a similar role, ideally with a public or government agency
Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook
Experience with answering inbound and outbound calls in a detail-oriented manner
Excellent customer service skills, with a demonstrated ability to interact effectively with clients and colleagues
Proven ability to manage data entry tasks accurately and efficiently
Strong written communication skills, particularly in email correspondence
Experience scheduling appointments and managing calendars
Familiarity with government agencies and programs
Ability to multitask, prioritize, and manage time efficiently
Strong organizational skills and attention to detail
High level of discretion and confidentiality

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility for company 401(k) plan

Additional Information:

Job Posted:

March 23, 2025

Employment Type:

Fulltime

Work Type:

Hybrid work

View All Jobs In This Company

Job Link Share:

Welcome to CrawlJobs.com –
Your Global Job Discovery Platform

At CrawlJobs.com, we simplify finding your next career opportunity by bringing job listings directly to you from all corners of the web. Using cutting-edge AI and web-crawling technologies, we gather and curate job offers from various sources across the globe, ensuring you have access to the most up-to-date job listings in one place.