Administrative Assistant, Robert Half

Administrative Assistant

Robert Half

Location:

United States, Bakersfield

Category:

Real Estate

Contract Type:

Employment contract

Salary:

Not provided

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Job Description:

We are offering a permanent employment opportunity for an Administrative Assistant in the Real Estate Property and Facilities Management industry, located in Bakersfield, California. This role involves comprehensive administrative support to the Property Manager, with a focus on meticulous attention to detail and a commitment to efficiency.

Job Responsibility:

Organizing and maintaining tenant and vendor correspondence with a high degree of accuracy
Assisting in the coordination of property maintenance activities
Accurately processing customer credit applications in a timely manner
Ensuring the accurate and efficient filing, faxing, copying, scanning, and mailing of documents
Providing comprehensive support to the property manager to ensure smooth operations
Monitoring tenant and vendor insurance certificates to ensure compliance
Making use of Microsoft Excel, Word, PowerPoint, and Outlook to effectively manage data and communicate
Handling inbound and outbound calls, delivering a high standard of customer service
Scheduling appointments and meetings as required
Managing data entry tasks and email correspondence to ensure effective communication and record keeping

Requirements:

Minimum of 3 years of experience in an administrative role, preferably within the Real Estate Property/Facilities Management industry
Proficiency in handling inbound and outbound calls, demonstrating excellent communication skills
Strong customer service skills with a proven ability to resolve queries and issues efficiently
Proficient in data entry tasks, with a keen eye for detail and accuracy
Ability to effectively manage email correspondence, ensuring timely responses and follow-ups
Skilled in using Microsoft Excel for data management and analysis
Proficient in Microsoft Outlook for email communication, scheduling appointments, and task management
Experience in creating and editing presentations using Microsoft PowerPoint
Proficient in Microsoft Word for creating and editing documents
Ability to schedule appointments effectively, coordinating schedules to avoid conflicts
Strong organizational skills with the ability to multitask and prioritize tasks effectively

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:

March 26, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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