Administrative Coordinator, Robert Half

Administrative Coordinator

Robert Half

Location:

United States, Chesapeake

Category:

Office Administration

Contract Type:

Employment contract, Contract work

Salary:

Not provided

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Job Description:

This long-term possible contract to permanent role will involve a variety of administrative and support functions, with a particular focus on data coordination, departmental communication and support, and maintaining the integrity of confidential information.

Job Responsibility:

Plays a detail oriented collaborative role in supporting a variety of departments and multidisciplinary teams
Handles data coordination and aggregation for a variety of special projects, including operational dashboards and process improvement initiatives
Takes charge of planning and writing departmental communication, and assists various departmental management with meeting coordination, scheduling, correspondence, and other communication needs
Develops presentation materials using Microsoft PowerPoint, writes talking points, and scripts for key meetings and events
Ensures the security of confidential information, including patient records, correspondence, data, and other related information
Screens visitors and manages phone calls
Coordinates special functions, which may include catering logistics and travel arrangements
Manages a variety of administrative functions across various departments, including mail distribution, requisitions, invoices, expense reports, and check/disbursement requests
Facilitates new employee orientation and departmental training on policies and procedures
Liaises with other departments including, but not limited to, Information Services, Human Resources, and Payroll to coordinate various daily needs
Performs all other duties as assigned

Requirements:

Minimum of 3 years of experience in an administrative role within the healthcare industry
Proficient in CRM software to manage customer relationships and interactions effectively
Ability to answer inbound calls with a high level of detail orientation, demonstrating excellent customer service skills
Strong calendar management skills, able to coordinate schedules and appointments efficiently
Excellent communication skills, both written and verbal, to liaise with various stakeholders
Proficiency in Microsoft Office Suite, particularly Microsoft PowerPoint for presentation preparations
Experience in crafting detail oriented business correspondence, such as emails and letters
Understanding of healthcare operations, to support administrative tasks effectively within the healthcare sector

What we offer:

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan

Additional Information:

Job Posted:

March 23, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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