Administrative Coordinator, Robert Half

Administrative Coordinator

Robert Half

Location:

United States, Manassas

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

The chosen Administrative Coordinator candidate will be involved in a variety of tasks, from managing calendars, scheduling meetings to handling inquiries and correspondence. Administrative Coordinator role also involves maintaining accurate records, processing various forms and documents, and ensuring the smooth operation of the department. This is an immediate start.

Job Responsibility:

Efficiently manage scheduling and calendar activities for the department
Respond and handle different types of inquiries and correspondence
Direct telephone calls proficiently while providing preliminary information as required
Coordinate travel arrangements when necessary
Act as the primary contact for the department with both internal departments and external organizations
Prepare and process various forms, records, and reports related to administrative functions
Monitor budget documents and purchase orders and prepare expense reports and invoices
Assist in the preparation of materials for meetings, reports, projects, presentations, and mailings
Resolve inquiries relating to established policies and procedures, escalating issues when necessary
Order supplies, prepare attendance forms, and submit work orders for the department

Requirements:

Minimum of 1+ years of experience in an administrative role
Proficiency in calendar management, including the scheduling of appointments
Ability to efficiently direct phone calls and handle inbound telephone calls efficiently
Excellent communication skills, with the ability to respond timely to internal and external correspondences
Must be detail oriented and the able to multi-task in a fast-paced environment
Prior experience in marketing is a plus
Proficiency in Microsoft Office Suites
Prior customer service experience in handling phones/emails and scheduling
Strong organizational and time management skills, with a proven ability to prioritize tasks effectively

Nice to have:

Prior experience in marketing is a plus

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:

March 24, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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