Administrative Coordinator, Robert Half

Administrative Coordinator

Robert Half

Location:

United States, San Francisco

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

We are seeking an Administrative Coordinator to become an integral part of our team. Located in San Francisco, California, this role will enhance our operations by managing calendars, supporting travel arrangements, and handling financial tasks. As an Administrative Coordinator, you will be involved in a wide range of duties, making it a stimulating and dynamic role. This position offers a contract to permanent employment opportunity.

Job Responsibility:

Manage executive schedules by maintaining and updating Google Calendars
Coordinate travel arrangements and ensure smooth travel experiences
Assist the Travel Operations Manager in various tasks
Utilize ADP - Financial Services to handle financial tasks
Reconcile invoices from travel agencies
Organize and manage expenses using Concur
Utilize CRM to maintain accurate customer credit records
Address inbound calls and provide excellent customer service
Assist in budget processes with the use of Microsoft Excel
Ensure efficient communication across different platforms, including Cisco Webex Meetings
Handle tasks related to Banner Ads and Google Apps
Utilize About Time for effective time management

Requirements:

Proven experience with ADP - Financial Services
Familiarity with Banner Ads
Proficiency in using Cisco Webex Meetings for virtual collaboration
Experience with Concur for travel and expense management
Understanding and experience with CRM systems
Knowledge of About Time software
Ability to handle Answering Inbound Calls professionally
Experience with Budget Processes, including planning and execution
Proficiency in Calendar Management to ensure smooth scheduling
Excellent Communication skills, both written and verbal
Advanced skills in Office Suite, particularly in Word, PowerPoint, and Outlook
Experience with Google Apps, including Docs, Sheets, and Slides
Proficiency in managing schedules using Google Calendar
Strong skills in Excel, including pivot tables and complex formulas

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:

March 23, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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