Administrative Coordinator, Robert Half

Administrative Coordinator

Robert Half

Location:

United States, New York

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

We are offering a long term contract employment opportunity for an Administrative Coordinator. This role is within the Pharmaceutical industry and provides the option to work remotely with occasional on-site visits. As an Administrative Coordinator, you'll be involved in an array of tasks ranging from budget management to vendor coordination, all while supporting our Biostatistics and Data Management Department.

Job Responsibility:

Coordinate the initiation, management, and archiving of legal and financial documents, including vendor contracts, purchase orders, and non-disclosure agreements
Oversee the monthly invoicing process, ensuring accuracy and timeliness
Collaborate with other departments and provide administrative support to study teams
Assist in the management of department electronic mailboxes and other resources
Support the delivery of services to the BioMetric’s Department by liaising with IT, Finance, Contracting, and Legal Departments
Participate in vendor assessment, selection, and evaluation processes
Manage and revise data for decision-making tools within and outside of the department
Ensure prompt resolution of support queries, taking corrective actions as necessary
Review and revise process documentation, including SOPs and Work Instructions
Assist in the collection of signatures for various documents and oversee the approval of contracts, work orders, and amendments
Ensure the BOG Request system is effectively managed, with tickets assigned and resolved in a timely manner

Requirements:

Proficiency in ADP Financial Services for managing financial tasks
Experience with Banner Ads creation and management
Familiarity with Cisco Webex Meetings for coordinating virtual meetings
Proficiency in using Concur for travel and expense management
Experience with CRM systems for customer relationship management
Knowledge of About Time software for project management
Ability to manage Answering Inbound Calls efficiently
Experience with Budget Processes in a pharmaceutical context
Proficiency in Calendar Management to organize and schedule meetings
Excellent Communication skills, both written and verbal
Experience in handling Contracts within the pharmaceutical industry
Expertise in Managing Calendar for senior management
Familiarity with NDA - Non-Disclosure Agreements and their execution
Proficiency in Concur Expense for efficient expense management
Ability to Handle Travel Arrangements for staff and management
Experience with handling Purchase Orders in a pharmaceutical setting
Ability to manage Vendor Invoices and ensure timely payments

What we offer:

medical, vision, dental, and life and disability insurance
eligibility to enroll in our company 401(k) plan

Additional Information:

Job Posted:

March 26, 2025

Employment Type:

Fulltime

Work Type:

Remote work

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