Assistant Property Manager, Robert Half

Robert Half

Location:

United States, El Segundo

Category:

Real Estate

Contract Type:

Employment contract

Salary:

Not provided

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Job Description:

This role provides a unique contract to permanent employment opportunity in the property management industry. As an Assistant Property Manager, you will largely be dealing with tenant communications, coordinating maintenance tasks, assisting with rent collection, and performing various administrative duties to ensure smooth property operations.

Job Responsibility:

Handle tenant inquiries and concerns, providing clear and accurate information about property rules and policies
coordinate with vendors for property repairs and maintenance, ensuring tasks are completed on time and to satisfaction
assist in the control and organization of property keys for scheduled vendor walks
support the management team in tracking rent payments and following up on any outstanding balances
perform administrative tasks such as maintaining electronic tenant files, updating contact sheets, entering certificates of insurance in excel, and managing property calendars
facilitate and handle maintenance requests from tenants, ensuring their issues are resolved promptly
assist in the preparation of reports for the property manager to provide updates on property management
utilize Microsoft Office Suite for various tasks including data entry, email correspondence, and scheduling appointments
maintain a customer service focus, aiming for high tenant satisfaction
be prepared for occasional site visits to properties as required.

Requirements:

Handle tenant inquiries and concerns, providing clear and accurate information about property rules and policies
coordinate with vendors for property repairs and maintenance, ensuring tasks are completed on time and to satisfaction
assist in the control and organization of property keys for scheduled vendor walks
support the management team in tracking rent payments and following up on any outstanding balances
perform administrative tasks such as maintaining electronic tenant files, updating contact sheets, entering certificates of insurance in excel, and managing property calendars
facilitate and handle maintenance requests from tenants, ensuring their issues are resolved promptly
assist in the preparation of reports for the property manager to provide updates on property management
utilize Microsoft Office Suite for various tasks including data entry, email correspondence, and scheduling appointments
maintain a customer service focus, aiming for high tenant satisfaction
be prepared for occasional site visits to properties as required
proficient in answering inbound calls, managing customer queries, and providing exceptional customer service
demonstrated ability to perform data entry tasks with high accuracy and attention to detail
skilled in email correspondence, with the ability to communicate effectively and detail oriented with clients and team members
experience in handling both inbound and outbound calls, demonstrating excellent telephone etiquette
strong proficiency in Microsoft Excel, with the capability to create and manage spreadsheets, reports, and data analysis
proficient in using Microsoft Outlook for email, calendar management, and scheduling appointments
competency in using Microsoft PowerPoint to create, edit, and present detail oriented presentations
proficiency in using Microsoft Word for creating documents, reports, and letters
ability to schedule appointments effectively, ensuring optimal usage of company resources.

What we offer:

Access to top jobs
competitive compensation
medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan
free online training.

Additional Information:

Job Posted:

March 23, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Assistant Property Manager