Executive Administrative Assistant, Robert Half

Executive Administrative Assistant

Robert Half

Location:

United States, New Castle

Category:

Office Administration

Contract Type:

Employment contract

Salary:

Not provided

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Job Description:

We are offering an exciting opportunity in the heart of New Castle, Delaware for an Executive Administrative Assistant. This role involves providing administrative support within our team, overseeing general office activities, and maintaining an efficient and organized workspace.

Job Responsibility:

Organize and schedule activities such as meetings, travel, and department events for the Senior Management Team
Prepare and proofread documents including correspondence, memos, and reports to ensure accuracy and clarity
Handle confidential and non-routine information with utmost discretion
Coordinate company events, working either independently or as part of a team on special or ongoing projects
Monitor and maintain inventory of office, janitorial, and other supplies across multiple locations
Ensure general office services and equipment are in order, providing assistance with related issues as needed
Sort and distribute incoming mail and arrange for outgoing shipments
Run general office errands as required
Create or modify presentations, demonstrating proficiency in Microsoft PowerPoint and other Office Suites
Leverage strong interpersonal and communication skills to interact with people at all levels within the organization and external contacts
Demonstrate strong analytical ability to gather and summarize data for reports/projects, find and present solutions to various administrative problems, and prioritize work

Requirements:

Minimum of 2 years of experience as an Executive Administrative Assistant
Proficiency in Account Reconciliation
Experience with Accounts Payable (AP) and Accounts Receivable (AR)
Familiarity with Billing processes and Data Entry tasks
Competence in Invoice Processing
Proficient in Microsoft Excel, Oracle, and QuickBooks
Familiarity with SAP software
Skilled in providing Administrative Assistance and performing Clerical Duties
Ability to provide Clerical Support and perform Routine Clerical tasks
Proficient in Microsoft Office Suites including Microsoft PowerPoint
Ability to prepare and manage PowerPoint Presentations
Experience in Executive Leadership and working with Account Executives
Familiarity with Executive search processes
Experience in high-level Executive recruitment

What we offer:

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Additional Information:

Job Posted:

March 20, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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