Executive Administrative Manager, Robert Half

Executive Administrative Manager

Robert Half

Location:

United States, Scottsdale

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

We are offering an exciting opportunity for an Executive Administrative Manager to join our team in Scottsdale, Arizona. In this role, you will be tasked with handling administrative tasks, managing personal errands, and utilizing QuickBooks Enterprise.

Job Responsibility:

Manage administrative tasks efficiently to ensure smooth operations within the organization
Use QuickBooks Enterprise for maintaining financial records and transactions
Organize, schedule, and oversee personal errands as required
Maintain confidentiality and exercise discretion when handling sensitive information
Act as a point of contact between the executives and internal or external colleagues
Create regular reports and update internal databases as necessary
Anticipate the needs of others in order to ensure seamless and positive experiences
Develop and maintain an efficient documentation and filing system for record purposes.

Requirements:

Proven experience in Administrative Assistance, demonstrating a comprehensive understanding of office management procedures and departmental and legal policies
Proficiency in using QuickBooks Enterprise for financial management, including budgeting, forecasting, and reporting
Demonstrated ability to handle personal errands efficiently and discreetly, respecting the privacy and time constraints of executives
Excellent organizational and multitasking skills, capable of managing multiple priorities while maintaining high levels of productivity and attention to detail
Strong interpersonal and communication skills, with the ability to interact effectively with all levels of the organization
High level of discretion and confidentiality in handling sensitive information
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and comfortable learning new technological tools and platforms as necessary
Proactive problem-solving skills, with the ability to anticipate needs and potential issues before they arise
Ability to work independently, but also as a collaborative team player when necessary
Bachelor's degree in business administration, management, or a related field is preferred
Willingness to work flexible hours, including occasional evenings and weekends, as necessary to support executive schedules.

What we offer:

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Additional Information:

Job Posted:

March 26, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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