Executive Administrator, Robert Half

Executive Administrator

Robert Half

Location:

United States, Boston

Category:

Office Administration

Contract Type:

Employment contract

Salary:

Not provided

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Job Description:

The role primarily involves providing comprehensive administrative support to the executive leadership team, handling a range of tasks from executive assistance to office management, and even touching on aspects of HR and accounting. Robert Half is the world’s first and largest specialized talent solutions firm, offering contract, temporary and permanent placement solutions.

Job Responsibility:

Offer administrative assistance to the executive leadership team, ensuring smooth operations
Coordinate and manage executive calendars, ensuring appointments and meetings are scheduled and rescheduled as necessary
Assist in the planning and coordination of events, including logistics, venue arrangements and attendee management
Maintain accurate and up-to-date records, ensuring all information is readily available when required
Handle customer inquiries, providing timely and appropriate responses
Oversee the office's daily operations, ensuring a productive and efficient work environment
Aid in HR and accounting tasks as needed, providing additional support to these departments
Prepare meeting minutes and distribute them to relevant parties, ensuring everyone is updated on key decisions and action items
Create and manage presentations for meetings and other events, ensuring information is presented in a clear and engaging manner
Act as a point of contact for the executive leadership team, facilitating communication between different departments.

Requirements:

Minimum of 3 years experience in a similar role
Excellent communication skills, both written and verbal
Proven ability in calendar management, including scheduling and prioritizing appointments
Experience in event coordination, including planning and executing corporate events
Demonstrated proficiency in administrative assistance tasks such as filing, managing correspondence, and maintaining office supplies
Expertise in coordinating and managing meetings, including arranging logistics and agenda setting
Ability to take and distribute meeting minutes accurately and promptly
Proficiency in creating presentations using various software tools
Ability to multi-task, prioritize, and manage time effectively
High degree of professionalism and discretion.

What we offer:

Competitive compensation and benefits
Free online training
Medical, vision, dental, and life and disability insurance
401(k) plan for contract/temporary professionals.

Additional Information:

Job Posted:

March 23, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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