Executive Assistant/Office Manager, Robert Half

Executive Assistant/Office Manager

Robert Half

Location:

United States, St. Louis

Category:

Office Administration

Contract Type:

Employment contract

Salary:

85000.00 USD / Year

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Job Description:

The Executive Assistant/Office Manager will support the CEO and leadership staff. The position is a jack of all trades type role with heavy calendar management, Board support, event planning, research, and travel arrangements. Must be able to set up virtual meetings since the staff is located all over the United States. This cutting edge company is looking for someone that will continue to grow and develop within the organization.

Job Responsibility:

Manage and organize the CEO's calendar, ensuring efficient scheduling and rescheduling of appointments
Plan, organize, and oversee company events, ensuring they run smoothly and effectively
Provide support to the leadership staff, assisting with various tasks as required
Coordinate and set up virtual meetings, ensuring all necessary technology is in place and functioning correctly
Arrange travel itineraries for the CEO and leadership staff, including flights, accommodations, and transportation
Conduct research as needed to support the company's objectives and initiatives
Maintain and manage customer relationships using CRM software
Prepare and manage correspondence, ensuring clear and effective communication
Arrange and manage board presentations, ensuring all materials are prepared and presented professionally
Utilize Concur for expense management and reporting
Ensure the setup and cleanup of conference rooms for meetings and events

Requirements:

Minimum of 3 years of experience in an Executive Assistant role or similar position
Proficient in using Concur software for expense reporting and invoice management
Experience with Customer Relationship Management (CRM) systems
Strong skills in calendar management and scheduling
Excellent communication skills, both written and verbal
Ability to coordinate and manage conference calls effectively
Experience in handling detail-oriented correspondence
Proven ability to prepare board presentations and reports
Proficiency in creating presentations using various software tools
Experience in conference planning and coordination
Capable of handling conference room setup and cleanup
Experience in booking and managing travel arrangements for executives

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:

March 22, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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