Executive Assistant, Robert Half

Executive Assistant

Robert Half

Location:

United States, Denver

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

We are in search of an Executive Assistant to join our team in Denver, Colorado. As an Executive Assistant, your main role will be to oversee the smooth operation of the Executive Director’s office, manage the Executive Director's calendar, and handle all related administrative tasks. This role is within the industry and provides a short term contract employment opportunity.

Job Responsibility:

Effectively manage the Executive Director's calendar, ensuring all inquiries, invitations, and requests are properly vetted
Organize meetings and conference/virtual calls, prioritizing recurring meetings and resolving any conflicts
Arrange travel plans, documenting all details, maintaining confirmations, and managing any cancellations
Answer phone calls, relay messages, and respond to inquiries in a timely manner
Provide administrative support, finalizing correspondence from the Executive Director and Deputy Executive Director
Handle confidential assignments as requested
Participate in event planning, assisting Department senior staff as needed
Develop and maintain front desk staffing schedule
Respond to general higher education inquiries, questions, and concerns
Assist with maintenance requests in the office, serving as the primary contact with building management
Work with the Department’s Morale and Employee Engagement Team to facilitate special events and projects, including coordination of annual staff appreciation event
Plan and manage department-wide events, overseeing venue reservations, catering orders, speaker/presenter requests, invitations, RSVP management, program timing, and payment of expenses
Oversee all meetings and events, including monthly meetings, special meetings, annual retreat, catering orders, speaker/presenter requests, staff presentation needs, recording and transcription of proceedings, agenda timing, invoice review, per diem requests, parking voucher requests, compiling meeting minutes, posting of public notices, website content management, and payment of expenses as appropriate

Requirements:

Proficiency in ADP - Financial Services software
Familiarity with Cisco Webex Meetings for coordinating virtual meetings and webinars
Experience with Concur for managing travel and expenses
Demonstrated ability to use CRM systems for managing customer relationships
Knowledge of Kronos Timekeeping System for tracking work hours
Proficiency in About Time software for project management
Strong skills in Calendar Management for scheduling meetings and appointments
Excellent Communication skills, both written and verbal
Experience in handling Conference Calls with multiple participants
Ability to manage Correspondence including emails, letters, and reports

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:

March 26, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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