Executive Assistant

• Maintain and organize executive calendars by scheduling meetings and prioritizing appointments
• Coordinate meeting logistics, including preparing materials and ensuring readiness
• Process expense reports while adhering to company policies
• Act as a point of contact for meeting participants and provide communication support
• Arrange domestic and international travel, including transportation and accommodation
• Troubleshoot travel-related issues and ensure executives have necessary travel documents
• Plan events, conferences, and meetings, managing logistics and details
• Track project timelines and provide regular updates to stakeholders
• Update and maintain accurate records in CRM platforms like Salesforce
• Incorporate meeting notes, client information, and perform routine data audits
• Develop professional reports, presentations, or materials, ensuring brand consistency
• Contribute to office operations as needed, including backup support for team members

• 5+ years as an Executive Assistant or in a similar administrative role supporting leadership
• Proven ability to manage complex schedules and travel arrangements
• Familiarity with CRM tools, preferably Salesforce
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, etc.)
• Basic skills in graphic design or presentation software are a plus
• Strong organizational, multitasking, and time-management abilities
• Excellent verbal and written communication
• Ability to work independently and adapt in a fast-paced environment
• Experience supporting fast paced sales teams
• Experience in using Cisco Webex Meetings is required for coordinating online meetings and webinars
• Adept at using Concur for travel and expense management
• Proficiency in CRM is essential to ensure effective customer relationship management
• Strong Calendar Management skills for scheduling and organizing meetings, appointments, and events
• Excellent Communication skills to interact effectively with team members and clients
• Ability to manage Conference Calls for seamless remote communication
• Skilled at handling Correspondence, including emails, reports, and other forms of business communication.

Basic skills in graphic design or presentation software are a plus

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan