Executive Assistant, Randstad

Randstad

Location:

Canada, Markham

Category:

Office Administration

Contract Type:

Not provided

Salary:

30.00 - 33.00 CAD / Hour

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Job Description:

We are looking for an Executive Assistant for a 1 month contract position to provide crucial support to our senior leadership team. The ideal candidate will be a proactive problem solver, with exceptional communication skills and a strong attention to detail. Experience in administrative support for C-level executives is essential. The Executive Assistant will also serve as a liaison to the board of directors and senior management, organize outreach efforts, and oversee special projects. This role requires someone who enjoys working in a dynamic, entrepreneurial environment, where creativity, flexibility, and discretion are key.

Job Responsibility:

Support the CEO and CFO, as well as provide assistance to the executive team to help achieve company goals and ensure efficient operations
Manage complex scheduling and extensive calendar coordination, ensuring smooth information flow to senior executives
Coordinate senior executives' travel arrangements, including hotel bookings, transportation, and meal coordination
Refine and maintain internal processes that support top-level executives, streamlining workflows
Facilitate communication between upper management and employees, managing interactions on various projects and tasks
Organize and prioritize tasks to meet senior executives' needs, ensure organizational goals are met, and uphold best practices
Lead special projects, some of which may have organizational impact
Assist in the completion of critical tasks such as drafting acknowledgment letters, personal correspondence, and other key deliverables
Prioritize competing needs, handling matters promptly and proactively, often under deadline pressure
Maintain professionalism and confidentiality when dealing with sensitive materials
Perform order entry, data entry, and manage email and phone communications
Handle incoming and outgoing mail, and order office supplies while maintaining inventory
Complete reports such as timesheets, expenses, mileage, and CRM validation as required
Organize internal and offsite team communications and events
Perform additional duties as directed by your Manager

Requirements:

Minimum of 5 years of experience in a senior administrative role reporting directly to C-level executives
Experience with drafting RFPs is highly preferred
Bilingual in English & French is an asset
Strong written and verbal communication skills
High attention to detail and ability to input information accurately into various forms
Ability to adapt quickly in a fast-paced and changing environment
Excellent organizational skills with the capacity to manage changing priorities
Proficiency in Microsoft Office suite, phone systems, and experience with databases (e.g., ERP/CRM)
Self-directed with the ability to work independently with minimal supervision
Experience with strict confidentiality protocols for handling sensitive data
Flexible team player, willing to take on challenges and ensure tasks are completed
Experience managing budgets and expenses is preferred
Experience with Patient Support Programs is an asset

Nice to have:

Bilingual in English & French
Experience with Patient Support Programs

What we offer:

Career Growth: Gain valuable experience working closely with C-level executives and senior management, providing ample opportunities for professional development and advancement
Dynamic Work Environment: Join a fast-paced, entrepreneurial team that values creativity, flexibility, and collaboration, offering an exciting and ever-evolving work experience
Impactful Role: Play a crucial part in supporting organizational success by managing key projects, streamlining operations, and ensuring efficient communication across departments
Inclusive and Supportive Culture: Be part of a diverse and inclusive workplace that promotes equity, accessibility, and individuality, where every team member is encouraged to thrive

Additional Information:

Job Posted:

March 29, 2025

Expiration:

May 26, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Executive Assistant