Executive Assistant, Robert Half

Executive Assistant

Robert Half

Location:

United States, San Diego

Category:

Office Administration

Contract Type:

Employment contract

Salary:

Not provided

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Job Description:

Join a dynamic and prestigious investment firm known for its innovative approach and commitment to excellence. Our client is seeking a highly organized and proactive Executive Assistant to support senior leadership and contribute to the firm’s operational success.

Job Responsibility:

Calendar Management: Coordinate and maintain complex schedules, including meetings, travel arrangements, and appointments
Communication Management: Serve as a point of contact for internal and external stakeholders, handling correspondence, screening calls, and managing emails
Document Preparation: Draft, edit, and proofread presentations, reports, and other business documents
Meeting Coordination: Organize and prepare materials for meetings, record minutes, and follow up on action items
Travel Arrangements: Plan and book domestic and international travel, including accommodations, transportation, and itineraries
Expense Management: Track and reconcile expenses, prepare expense reports, and manage budgets for executive-related activities
Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism
Project Support: Assist with special projects, research, and event planning as needed

Requirements:

5+ years of experience as an Executive Assistant, preferably within the finance or investment sector
Bachelor’s degree preferred
Exceptional organizational and time-management skills
strong written and verbal communication
proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
High level of initiative, attention to detail, adaptability, and a collaborative spirit

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:

March 24, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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