Executive Assistant

• Calendar management to ensure the CPO/CMO's time is managed according to their priorities
• Anticipate the needs of the executives and proactively address issues
• Organise meetings and events – team meetings, offsites, workshops, team conferences, and functions
• Prepare agendas, take meeting minutes, and follow up on action items
• Screen requests, manage and direct to the appropriate person or department
• Sort incoming emails and actioning responses where possible
• Draft and proofread email correspondence and other documents
• Coordinating Board Papers
• Prepare reports and presentations
• Follow up stakeholders to ensure deliverables are met
• Collaborate with EA cohort to streamline portfolios and meetings
• Travel bookings and coordination
• Onboard/offboard direct reports to the CPO/CMO, creating senior orientation plans and organising relevant requirements with other internal stakeholders
• Coding invoices for approval
• Support EA cohort to ensure adequate coverage during leave periods

• Commitment to engage and align with HammondCare’s Christian Mission, Motivation and Mission in Action
• 5+ years’ experience supporting a minimum of two C suite executives simultaneously
• Advanced computer skills / knowledge
• Excellent communication skills, ability to collaborate and work well with others
• Excellent attention to detail, organisational skills and ability to prioritise competing demands and work to deadlines
• Ability to plan and organise meetings, office events, and guest hospitality
• Ability to plan time and cost-effective travel and accommodation
• Resilience and flexibility as the role evolves
• Display initiative and proactivity/skills in Microsoft 365, Teams (desirable)

skills in Microsoft 365, Teams

• NFP salary packaging ($15,900 tax free) plus meals and entertainment benefit (up to $2,650 tax free)
• Additional leave purchase options and 14 weeks paid parental leave
• Flexible working options, including hybrid arrangements
• Discounts on everyday products and services
• Discounted healthcare memberships - access to network of fitness centres and pools for employees and families
• Free independent, confidential counselling services, wellbeing resources and webinars available through our Employee Assistance Program (EAP) for you and your family
• Health & Wellbeing programmes
• Reward & Recognition programmes
• Referral bonuses
• Career and professional development opportunities