Executive Assistant, Robert Half

Executive Assistant

Robert Half

Location:

United States, Miami

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

We are excited to offer a fantastic opportunity for a highly skilled and efficient Executive Assistant to join our thriving international organization. This role is pivotal in providing high-level administrative support to senior executives, ensuring their schedules are well-managed, and assisting with key projects to drive business success.

Job Responsibility:

Managing complex calendars and scheduling meetings, appointments, and travel arrangements for executives
Handling internal and external communication on behalf of executives, ensuring timely responses and maintaining professionalism
Preparing, proofreading, and editing reports, presentations, and other documents for executive review
Organizing and coordinating meetings, conferences, and events, including logistics and materials
Handling confidential information with discretion and maintaining executive-level confidentiality
Assisting with special projects and ad-hoc tasks, ensuring deadlines and objectives are met
Managing office supplies, equipment, and vendors to ensure efficient operations
Supporting executives with prioritizing and managing their time, ensuring smooth daily operations
Assisting with onboarding and team coordination as necessary

Requirements:

Bachelor’s degree in Business Administration, Communications, or related field (or equivalent experience)
Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative support role
Exceptional organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment
Strong written and verbal communication skills with an eye for detail and professionalism
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software
Ability to work independently and as part of a team, with a proactive approach to problem-solving
Strong interpersonal skills and the ability to build positive working relationships with both internal and external stakeholders
Ability to handle sensitive information with the highest level of confidentiality and discretion
Flexibility and adaptability to changing priorities and business needs

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:

March 21, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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