Executive Assistant, Robert Half

Executive Assistant

Robert Half

Location:

United States, Oakland

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

We are seeking a dedicated and organized Executive Assistant to support senior leadership in managing their day-to-day responsibilities. This role involves coordinating schedules, handling communications, and ensuring smooth operations within a dynamic environment. The ideal candidate is adaptable, detail-oriented, and proactive in anticipating needs.

Job Responsibility:

Manage and maintain executive calendars, including scheduling meetings, appointments, and travel logistics
Act as the primary point of contact for internal and external communications, ensuring timely responses and clear communication
Prepare and organize documents, reports, presentations, and meeting agendas with accuracy and high-quality standards
Foster collaboration across teams by assisting with administrative tasks or project coordination as needed
Monitor and prioritize incoming requests, ensuring they are addressed or delegated promptly
Safeguard sensitive information and maintain confidentiality in all aspects of the role
Identify opportunities for process improvement and assist in implementing effective solutions

Requirements:

Proven experience in an executive support or administrative role
Strong organizational and multitasking skills, with an ability to manage competing priorities
Excellent written and verbal communication skills
Proficiency in standard office tools and software, including Microsoft Office Suite
Capacity to work independently, anticipate needs, and adapt to evolving demands
Attention to detail and commitment to delivering high-quality results
A proactive mindset and a collaborative approach to working with teams

What we offer:

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:

March 24, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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