Executive Assistant, Robert Half

Executive Assistant

Robert Half

Location:

United States, Long Beach

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

Save Job

Apply Position

Job Description:

Reporting directly to the President and CEO, the Executive Assistant provides executive support as well as oversight for the office. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining the CEO.

Job Responsibility:

Completes a broad variety of administrative tasks for the CEO including managing an active calendar of appointments
completing expense reports
composing and preparing correspondence that is sometimes confidential
arranging detailed travel plans, itineraries, and agendas
and compiling documents for travel-related meetings
Ensures that the CEO’s bio and other collateral information is kept updated and responds to requests for materials regarding the CEO and the organization in general
Edits and completes first drafts for written communications
Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships
Plans, coordinates and ensures the CEO's schedule is followed and respected
Communicates directly, and on behalf of the CEO on matters related to CEO's and company’s initiatives
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature
Responsible for overseeing execution of projects and serving as liaison between vendors and clients
Works closely and effectively with the CEO to keep her well informed of upcoming commitments and responsibilities, following up appropriately
Responsible for management of administrative staff providing clerical support to the office, including workforce staff and interns
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company
Prioritizes conflicting needs
handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures

Requirements:

Bachelor's degree or related work experience
Strong work tenure: five to 10 years of experience supporting High Level Leaders/ Executives, preferably in a for-profit environment
Experience and interest in internal and external communications, and partnership development
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
Expert level written and verbal communication skills
Highly resourceful team-player, with the ability to also be extremely effective independently
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment

Nice to have:

Experience in environmental or construction industry
Proposal writing experience

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:

March 25, 2025

Employment Type:

Fulltime

Work Type:

On-site work

View All Jobs In This Company

Job Link Share:

Welcome to CrawlJobs.com –
Your Global Job Discovery Platform

At CrawlJobs.com, we simplify finding your next career opportunity by bringing job listings directly to you from all corners of the web. Using cutting-edge AI and web-crawling technologies, we gather and curate job offers from various sources across the globe, ensuring you have access to the most up-to-date job listings in one place.