Executive Assistant, Robert Half

Executive Assistant

Robert Half

Location:

United States, Charlotte, North Carolina

Category:

Office Administration

Contract Type:

Employment contract

Salary:

Not provided

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Job Description:

We are offering a permanent employment opportunity for an Executive Assistant in our Charlotte, North Carolina office, part of the detail oriented Financial Services industry. The selected candidate will be tasked with managing office operations, supporting our management team, and ensuring efficient administrative processes.

Job Responsibility:

Provide comprehensive administrative support to two Managing Directors, including calendar management and scheduling
Coordinate and manage international and domestic travel arrangements for the executive team
Handle expense reporting using Concur and ensure all reports are submitted timely and accurately
Take on the role of office manager, overseeing daily operations and ensuring everything runs smoothly
Ensure all conference rooms are appropriately set up for meetings and other events
Handle mail distribution within the office and carry out other general administrative duties as needed
Provide support to a new Vice President, assisting with onboarding and ongoing administrative needs
Lead and be proactive in managing office tasks, showing flexibility and adaptability to changing circumstances
Assist with personal travel arrangements for the executive team, ensuring a seamless experience
Oversee the management of detail oriented services within the office, ensuring all tasks are completed efficiently

Requirements:

Must have experience in the Financial Services industry
Proven work experience as an Executive Assistant - at least 5+ years
Proficiency in managing executive calendars and organizing meetings
Demonstrated ability to book and coordinate travel arrangements including flights, accommodations, and transportation
Familiarity with Concur Travel and other travel management software
Experience in arranging both domestic and international travel
Strong skills in expense reporting and managing expense reports
Knowledge of financial services is a plus
Excellent communication and interpersonal skills
Detail-oriented with the ability to manage multiple tasks simultaneously
Ability to maintain confidentiality and handle sensitive information with discretion

Nice to have:

Knowledge of financial services

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:

March 24, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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