Executive Assistant, Robert Half

Executive Assistant

Robert Half

Location:

United States, Menlo Park

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

A prestigious foundation is seeking a resourceful and detail-oriented Executive Assistant to support a member of its C-suite team. This role requires a professional who thrives in a fast-paced environment, leverages exceptional organizational skills, and is collegial and approachable in their interactions. The Executive Assistant will play a pivotal role in ensuring seamless operations and coordination across the foundation’s senior leadership, board members, and key projects.

Job Responsibility:

Draft emails and other communications on behalf of the C-suite executive
Ensure timely responses to inquiries and streamline correspondence processes
Assist in planning, managing, and executing special projects, which includes organizing activities, tracking progress, and driving implementation
Manage deliverables efficiently while maintaining clear communication with stakeholders
Attend board meetings alongside the executive, taking accurate and concise notes
Prepare meeting agendas, summarizations, and follow-up materials
Interact regularly with senior staff and board members to support preparation and logistics for board meetings
Coordinate logistics for foundation events, ensuring all operations align smoothly
Manage complex calendar schedules, prioritizing competing demands and providing solutions to scheduling conflicts
Organize travel arrangements when necessary

Requirements:

3-5+ years of experience providing executive support in an executive assistant, paralegal, or administrative assistant capacity
Excellent organizational skills with impeccable attention to detail
Strong interpersonal and communication abilities
able to maintain professionalism in high-stakes interactions
Proficiency in Microsoft 365
Must be collegial, approachable, and effective in fostering positive relationships internally and externally

What we offer:

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:

March 24, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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