Executive Assistant, Randstad

Executive Assistant

Randstad

Location:

Canada, Toronto

Category:

Office Administration

Contract Type:

Not provided

Salary:

28.00 - 33.00 CAD / Hour

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Job Description:

Our clients organization is a dynamic multi-service agency dedicated to supporting vulnerable women by providing shelter, supportive housing, training, and addiction therapy. Established in 1965, it serves over 1,500 individuals annually. Over the years, the complexity of mental health and addiction needs among clients has grown. The organization is looking for a qualified and passionate Executive Assistant to join their high-performance team for a 6 weeks contract position with a possible extension, offering comprehensive support to enhance the lives of those they serve.

Job Responsibility:

Effectively and efficiently manage the Executive Director’s calendar ensuring timelines, accuracy and clarity on verbal appointments and meetings with internal and external stakeholders
Support the Executive Director in the efficient and seamless operation of the Board of Directors: preparation of meeting packages, scheduling board, committee and AGM meetings, contacting board directors as appropriate, orientation package preparation, and other administrative functions
Organize and maintain private and corporate files and databases in a confidential manner
Manage communication including emails and phone calls for the Executive Director
Screen phone calls, redirect calls, and take messages for the Executive Director
Coordinate Executive Director invoices and review for accuracy
File important and confidential documents such as reports, meetings notes, emails, and letters
Receive deliveries
sort and distribute incoming mail
Organize and record important information and documents physically and electronically
Assist with Senior Management meeting preparation, including organizing boardrooms, printing and gathering documents, and attending meetings to take notes
Coordinate ED and Board travel arrangements including transportation and accommodations
Opening, sorting, and distributing incoming faxes, emails, and mail
Provide general administrative support as needed

Requirements:

High School Diploma or General Education Degree (GED)
Minimum of 5 years’ experience as an Executive Assistant
Efficient knowledge of Microsoft Office, including Word and Outlook and the ability to learn databases as required
Comfortable with routinely shifting demands
Working knowledge of general office equipment
Must have experience in the not-for-profit sector
Must have Board experience

What we offer:

Collaboration and Team Building
Structured Work Environment
Access to Immediate Support
Networking and Professional Growth
Enhanced Accountability and Focus

Additional Information:

Job Posted:

March 29, 2025

Expiration:

May 23, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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