Executive Assistant, Robert Half

Executive Assistant

Robert Half

Location:

United States, Philadelphia

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

We are seeking a dedicated Executive Assistant to join our team in the non-profit sector located in Philadelphia, Pennsylvania. As an Executive Assistant in this role, you will provide essential support to our executive team, ensuring efficient operations and effective communication. This role offers a contract to permanent employment opportunity and requires a high level of engagement with various stakeholders both within and outside the organization.

Job Responsibility:

Manage executive calendars, schedule appointments, and organize meetings, act as a representative of the department to both internal and external clients
Handle the processing and management of invoices, receipts, and documents related to expense reports
Supervise correspondence, scheduling, and documentation for Board committee meetings
Serve as a dependable point of contact for internal and external stakeholders
Perform general administrative tasks such as managing department mail, preparing expense and credit reports, and organizing travel arrangements
Organize operational aspects for executive-level meetings, programs, events, or conferences, including arranging facilities, coordinating speakers, and managing event budgets
Keep and update departmental contacts and other data in the CRM platform
Use the Salesforce CRM platform to support department efforts, such as updating information, generating reports, and drafting basic documents
Assist in scheduling interviews as needed
Attend monthly administration meetings
Provide support for special projects and events as necessary, including department-wide and smaller group events
Provide administrative and clerical support for other company-wide initiatives as directed

Requirements:

Minimum of 3+ years' experience in an executive assistant role within a non-profit organization
Proven proficiency in the use of ADP - Financial Services software for managing and processing financial information
Demonstrable experience with Cisco Webex Meetings for coordinating and conducting virtual meetings
Solid understanding and experience in using Concur for travel and expense management
Proficiency in Customer Relationship Management (CRM) systems to effectively manage stakeholder relationships
Experience with Kronos Timekeeping System for efficient and accurate timekeeping
Familiarity with About Time software for effective project and resource management
Expertise in calendar management, ensuring smooth scheduling and organization of executive activities
Excellent communication skills, both written and verbal, for clear and effective correspondence
Experience in managing conference calls, setting up dial-ins, and ensuring smooth communication during meetings
Proven ability to handle and manage correspondence, including drafting letters, emails, and other forms of communication on behalf of the executive

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:

March 21, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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