Executive Assistant, Robert Half

Executive Assistant

Robert Half

Location:

United States, New York

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

We are on the search for an Executive Assistant in the Healthcare/NHS industry, situated in NEW YORK, New York, United States. This role offers a long term contract employment opportunity, providing key administrative support to our team.

Job Responsibility:

Manage and coordinate travel arrangements using Concur
Maintain an accurate and efficient system for calendar management
Provide support in setting up and managing Cisco Webex Meetings
Ensure effective communication within and outside the team
Handle and organize conference calls efficiently
Draft and manage correspondence effectively
Use CRM to maintain accurate customer records
Process customer inquiries and resolve them in a timely manner
Utilize the Kronos Timekeeping System and ADP - Financial Services for relevant tasks
Provide agenda support for meetings and events.

Requirements:

Minimum of 2 years of experience as an Executive Assistant, preferably within the Healthcare/NHS industry
Experience with Cisco Webex Meetings, demonstrating ability to coordinate and manage virtual meetings
Knowledge of Concur, showing ability to handle travel and expense management
Proficiency in CRM, demonstrating ability to manage customer relationships and databases
Familiarity with Kronos Timekeeping System, indicating experience with workforce management
Experience with About Time, signaling capability to manage project time tracking and job costing
Proven skills in Calendar Management, demonstrating ability to schedule appointments, meetings, and events
Strong Communication skills, both written and verbal, to interact with executives, staff, and external contacts effectively
Experience in coordinating Conference Calls, showing ability to handle multiple participants and agendas
Proficiency in handling Correspondence, indicating ability to manage detail oriented communication via emails, letters, reports, etc.

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan.

Additional Information:

Job Posted:

March 20, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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