Executive Assistant, Robert Half

Executive Assistant

Robert Half

Location:

United States, Irwindale

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

We are seeking a highly organized and proactive Executive Assistant to support senior-level executives at our office in Irwindale, CA. This is a temp-to-hire opportunity, ideal for a professional with strong administrative, communication, and organizational skills who thrives in a fast-paced environment. The Executive Assistant will be responsible for managing calendars, coordinating meetings, handling confidential information, and supporting daily business operations.

Job Responsibility:

Calendar Management: Coordinate and manage executive calendars, including scheduling meetings, conference calls, and appointments
Meeting Coordination: Prepare meeting agendas, take detailed minutes, and follow up on action items
Travel Arrangements: Arrange travel accommodations, including flights, hotels, transportation, and itineraries for executives
Correspondence Management: Draft, proofread, and manage incoming and outgoing correspondence, including emails, memos, and reports
Confidentiality: Handle sensitive and confidential information with a high level of discretion and professionalism
Office Coordination: Liaise with internal departments and external partners to ensure seamless communication and coordination
Expense Reports: Prepare and submit expense reports and manage reimbursement processes
Event Planning: Assist in coordinating and planning company events, meetings, and off-site activities
General Administrative Support: Provide administrative support, including filing, data entry, document preparation, and maintaining office supplies
Project Support: Assist with special projects or tasks as assigned by the executive team

Requirements:

3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting C-level or senior executives
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Exceptional organizational and multitasking skills with strong attention to detail
Excellent written and verbal communication skills
Ability to work in a fast-paced environment and prioritize tasks effectively
Professionalism and discretion in handling confidential information
Strong problem-solving abilities and a proactive approach to tasks
Experience managing travel arrangements and meeting coordination
Knowledge of office operations and ability to work independently with minimal supervision

Nice to have:

Experience working in corporate, manufacturing, or industrial environments is a plus
Bilingual in Spanish is a plus

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:

March 21, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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