Executive Assistant, Robert Half

Executive Assistant

Robert Half

Location:

United States, Newton Highlands, MA

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

The Executive Assistant will play a crucial role in managing the Executive Director's calendar, coordinating meetings, and facilitating communication between various parties. This role offers an exciting opportunity to contribute significantly to the success of the organization by providing administrative support and managing public relations efforts.

Job Responsibility:

Facilitate efficient and effective communication with tenants, staff, stakeholders, and condominium associations
Prepare and maintain precise documentation of meetings and produce a variety of internal and external reports
Manage the scheduling and coordination of the Executive Director's calendar
Coordinate the preparation of agendas for various meetings
Transcribe meeting minutes with accuracy and detail
Assist with public relations efforts such as the Annual Report and digital updates to the agency’s website
Prepare correspondence on behalf of the Executive Director
Manage office and maintenance supply inventories, coordinating purchases as necessary
Keep the agency calendar updated and well-organized
Maintain an efficient filing system for easy retrieval of documents

Requirements:

Proficiency in Calendar Management
Exceptional Correspondence Skills
Experience in Annual Meetings and Reports
Expertise in Board Reporting
Knowledge of Public Affairs
Experience in Public Company Reporting
Understanding of Public Interest
Familiarity with Public Offerings

What we offer:

medical, vision, dental, and life and disability insurance
eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:

March 24, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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