Executive Assistant, Robert Half

Executive Assistant

Robert Half

Location:

United States, Miami

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

We are offering a short term contract employment opportunity for an Executive Assistant in Miami, Florida. As an integral part of our team, your role will primarily involve providing comprehensive administrative support to our executives and senior management in a detail-oriented environment.

Job Responsibility:

Delivering top-tier administrative support to executives, including managing their calendars, scheduling meetings, and coordinating appointments
Acting as a point of contact between executives and both internal and external stakeholders
Handling travel arrangements for executives, including booking flights, hotels, and transportation
Preparing, editing, and reviewing various documents such as correspondence, reports, and presentations
Managing and prioritizing incoming communications, including calls, emails, and requests
Maintaining and organizing executive files and records with a high level of accuracy
Assisting in the planning and coordination of company events and meetings
Conducting research and gathering data to support executive decision-making
Handling administrative tasks such as expense reports and budget tracking
Identifying opportunities for process improvement and efficiency
Maintaining a high level of confidentiality and detail orientation at all times

Requirements:

Bachelor's degree or equivalent experience preferred
Bilingual Spanish
Proven experience as an executive assistant or in a similar administrative role
Proficiency in office software and communication tools, including Microsoft Office Suite and email
Strong organizational and time management skills
Exceptional attention to detail and accuracy in work
Excellent written and verbal communication skills
Ability to handle sensitive and confidential information with discretion
Strong problem-solving skills and the ability to adapt to changing priorities
Flexibility and adaptability to work in a fast-paced environment
Strong interpersonal skills and the ability to work effectively with senior executives and colleagues

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:

March 21, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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