Executive Assistant, Robert Half

Executive Assistant

Robert Half

Location:

United States, Madison

Category:

Office Administration

Contract Type:

Not provided

Salary:

Not provided

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Job Description:

We are seeking a highly organized and proactive Executive Assistant to support a department of up to 20 individuals. This individual will play a pivotal role in ensuring the smooth and efficient operation of daily activities within the department. The Executive Assistant will be responsible for managing administrative tasks, coordinating schedules, and acting as a point of contact for team members and senior leadership.

Job Responsibility:

Manage complex calendars, scheduling meetings, appointments, and travel arrangements
Prepare and organize documents, presentations, and reports for meetings and other departmental needs
Serve as a liaison between department members and other internal teams
Assist in the preparation and organization of departmental events and activities
Handle confidential and sensitive information with the utmost discretion
Provide general administrative support, including answering calls, responding to emails, and maintaining office supplies
Coordinate and prioritize incoming tasks and projects for the department, ensuring timely completion

Requirements:

Minimum of 5 years of experience in an administrative support role, preferably in a global department setting
Strong organizational skills with the ability to multitask and manage competing priorities
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to work independently and as part of a team in a fast-paced environment
Strong attention to detail and problem-solving skills

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:

March 25, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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