Executive Assistant, Robert Half

Executive Assistant

Robert Half

Location:

United States, Honolulu

Category:

Finance

Contract Type:

Employment contract

Salary:

Not provided

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Job Description:

We are seeking a highly organized and motivated Executive Assistant to provide professional administrative support to senior executives in a dynamic finance company. The ideal candidate is detail-oriented, proactive, and capable of handling a wide range of tasks while maintaining confidentiality and professionalism. This role requires excellent communication skills, the ability to prioritize in a fast-paced environment, and the competency to ensure executives' time and resources are effectively managed.

Job Responsibility:

Manage and maintain executives' schedules, including meetings, appointments, and travel arrangements
Coordinate and prepare executive correspondence, presentations, and reports for internal and external stakeholders
Act as the first point of contact for executives, handling inquiries and redirecting as necessary
Plan and coordinate meetings, including preparing agendas, organizing materials, recording minutes, and ensuring follow-up on action items
Handle confidential information with discretion and maintain organizational confidentiality at all times
Assist with budget tracking, expense reporting, and invoice processing
Liaise with internal departments and external contacts to facilitate efficient communication and task execution
Oversee special projects, often requiring cross-functional collaboration and adherence to tight deadlines
Monitor and implement office organizational systems to support the executive team (e.g., task management, documentation, and filing systems)

Requirements:

Bachelor’s degree in Business Administration or a related field preferred
equivalent experience will also be considered
3+ years of executive support or administrative experience, ideally within the finance or corporate environment
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling or CRM tools (e.g., Salesforce or other)
Outstanding verbal and written communication skills
Exceptional organizational and multitasking abilities with strong attention to detail
Demonstrated ability to handle sensitive information with confidentiality and discretion
Strong problem-solving skills and the ability to work both independently and collaboratively
Familiarity with finance, accounting, or investment industry terminology and operations is a plus

Nice to have:

Familiarity with finance, accounting, or investment industry terminology and operations

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:

March 26, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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